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Director of Facilities and Construction

3 months ago

New York, New York, United States Stephen Gaynor School Full time

The Director of Facilities and Construction will ensure that the school's facilities and equipment are well maintained and that an evolving preventive maintenance plan is in place. Reporting directly to the Head of School, the Director will manage internal staff, external vendors and tradesmen, making recommendations as to changes needed to maintain the facilities. The Director will assist with the development, implementation, monitoring and compliance with all school departmental policies, budgets, short term and long range planning to meet the needs in support of the overall mission of the school. The Director will have a thorough knowledge of the principles and practices of mechanical and civil engineering: thorough knowledge of modern methods and techniques as applied to facilities maintenance, capital planning and construction.

Essential Functions:

  • Responsible for the oversight of department personnel. Organizes, plans, directs and supervises all departmental personnel in the areas of maintenance, carpentry, plumbing, painting, electrical, grounds, security and cleaning that keeps the school's appearance in exemplary condition.
  • Delegates appropriate responsibilities to designated staff.
  • Coordinate with the external service provider to manage and maintain an optimal cleaning schedule across the school
  • Coordinate with the external service provider to manage and maintain the Cafeteria Program.
  • Manage Package distribution systems.
  • Ensure all electrical, BMS/HVAC, security systems, plumbing and other facilities and equipment are in good working order.
  • Maintain and evolve a comprehensive preventive maintenance program for 100,000sf school, split over 2 buildings.
  • Participate in the development of policies and procedures that affect the use of supplies and facilities.
  • Participate in preparing annual budgets and to ensure adequate funds are allocated to the facilities department for its optimal operation.
  • Work with the CFO to implement the School's multi-year facilities plan.
  • Oversee renovation projects including coordinating efforts with architect, contractor and owner's representative as needed.
  • Manage the school's maintenance ticketing system and ensure timely completion of all items.
  • Coordinate routine visual inspection of facilities to identify safety, structural, or mechanical issues.
  • Coordinate fire and lockdown drills, ensure operations comply with fire department code, and submit reports in accordance with current requirements.
  • Ensure compliance with all NYC DOB and FDNY regulations.
  • Initiate an active campaign on safety measures in the building. Maintain safety inspection records as appropriate.
  • Coordinates and assists in all necessary arrangements for school and special events regarding setups and teardowns.
  • Coordinate School's energy management program & identify opportunities to reduce energy consumption and overall enhance 'green' initiatives.
  • Educate all staff on the proper use and care of equipment and other facilities.
  • Provide traffic safety monitoring for arrival & dismissal.
  • Manage security personnel.
  • Maintain all records that pertain to the operation of facilities.
  • Coordinate and supervise facilities department purchasing.
  • Participate in safety and emergency planning, testing and implementation
  • Confer with various administrators on policies governing the use of buildings and grounds, alteration and construction within the buildings and overall facility operations.

    Be knowledgeable and conversant in all state, federal and local regulations, Department of Health Regulations, asbestos, hazardous materials, radon, lead, noise pollution, indoor air quality, recycling, PCB's, OSHA, ADA, solid waste, emergency disaster planning and laws and regulations relating to school facilities.

    THE GAYNOR DIFFERENCE: UNLOCKING EACH STUDENT'S POTENTIAL

    A pioneer in special education, Stephen Gaynor School is an independent, nonprofit Pre-K, Lower, and Middle School for bright students with learning differences. Founded in 1962, Stephen Gaynor School provides a highly individualized educational program in a rich, rigorous, and nurturing environment in which students gain the skills and confidence necessary to learn, grow, and reach their full potential.

    Nearly 400 students ages three to 14 attend our school with a range of learning differences, from Attention Hyperactivity Disorder (ADHD) to speech, language, and reading delays such as dyslexia. With more than 60 years of experience in special education and a dedication to continuous improvement, Gaynor has the expertise to help children break down barriers to learning, build self-esteem, and realize academic success.

    Our expert staff provides an unparalleled level of personal attention in a nurturing environment allowing students to be academically challenged, yet supported every step of the way.

    Children leave Stephen Gaynor School full of smiles and self-confidence, well-prepared for the next step on their educational journey.

    Our Diversity Mission: Stephen Gaynor School is dedicated to promoting and advocating for diversity, equity, and inclusion within our school community. We recognize, value, and celebrate many types of diversity including neurodiversity, ethnicity, race, socioeconomic status, ability, religion, sexual orientation, family composition, language, and gender identity/expression.

    Equal Employment Opportunity Statement: Equal Employment Opportunity Statement: Stephen Gaynor School is an equal employment opportunity employer. Gaynor is committed to building a culturally diverse and anti-racist workforce. We provide opportunities for employment without discrimination or harassment on the basis of (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the "Protected Characteristics").

    Qualifications & Skills:

    • Bachelor's Degree (Master preferred)
    • Supervisory experience with facilities management for over 50,000sf required; prior experience with construction management preferred.
    • 7-10 years of relevant experience required.
    • Expertise with BMS systems.
    • Experience in managing and leading diverse groups of people. Sets a respectful, collaborative, and positive tone, and recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community.
    • High level of professionalism and integrity and a strong work ethic.
    • Strong management and project management skills, with a track record of working to goals and objectives, meeting deadlines, and measuring success in concrete and tangible ways.
    • Strong written and oral communication skills.
    • Excellent interpersonal and customer service skills; ability to collaborate widely with various constituencies throughout the School community including students, faculty, staff, and parents.
    • Availability during non-working hours in case of a building emergency.
    • Proficient in Google Workspace (Drive, Docs & Sheets) and Microsoft Office



      Stephen Gaynor School offers a competitive compensation package and a comprehensive professional development program. Applicants are required to submit a resume, cover letter and contact details for at least 2 individuals who can supply reference letters upon appointment