Director of Facilities Management
4 weeks ago
Job Title: Director of Facilities Management
Job Summary:
We are seeking a highly skilled and experienced Director of Facilities Management to oversee the operational, financial, staffing, maintenance, development, and construction activities of our facilities department.
Key Responsibilities:
- Oversee all small, medium, and large-scale construction projects.
- Review bids to ensure accuracy and cost, and process payment applications.
- Ensure that risk management policies are adhered to during all projects.
- Collaborate with the Vice President of General Services on all development projects.
- Provide input concerning budgetary matters of the department.
- Direct contractors and vendors as needed.
- Confirm that maintenance contracts for life safety equipment are up to date.
- Oversee the maintenance of all facilities, residences, and properties.
- Ensure that the physical plant of the facilities are compliant and adhere to all regulatory agencies with jurisdiction over the agency.
- Review state audits of all facilities and residences and ensure that any corrections required by the state are performed in an expeditious manner.
- Ensure that all on-line work orders are processed efficiently and any life safety issues are addressed immediately.
- Oversee all emergency work, including heating, gas, electric, plumbing, flood conditions, as well as snow removal and other weather-related emergencies.
- Handle personnel issues so that all residences and facilities have sufficient staff. Collaborate with VP of Facilities on all staff positions.
- Review the environmental and vehicle checklists to ensure they are properly completed and that the issues noted on the checklists are addressed.
- Oversee the development of policies and procedures for the department.
- Identify capital projects that fall within funding parameters by OPWDD, OMH, and OASAS.
- Review Fire department environmental, sanitation, building department, parking, and traffic tickets.
- Oversee the agency's messenger services to ensure that they operate in an effective manner.
- Oversee all equipment inspections to ensure that they are conducted in a timely fashion.
- Conduct regularly scheduled meetings with both administrative staff and maintenance staff.
- Act as a liaison to other departments and collaborate on inter-departmental issues to maintain proper workflow.
- Review staff documentation, including performance appraisals, disciplinary reports, and time sheets.
- Assist the Vice President of General Services in all aspects of department operations.
- Provide outstanding written and verbal communication with staff, senior management, and outside entities.
- Ensure positive leadership at all times.
- Foster an environment of caring, respect, independent decision-making, and self-confidence.
- Respond to all requests from senior management.
- Serve on agency committees representing the department.
- Perform site visits as needed.
Requirements:
Bachelor's degree in administrative services or related field preferred. Minimum five years supervisory experience. Minimum five years experience in management of facilities. Ability to communicate and interact effectively with management and staff. Knowledge of building codes and regulations for local and state municipalities. Strong verbal and written communication skills. Excellent time management skills and ability to multi-task and prioritize work. Proficient computer skills, including Microsoft Office or related software.
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