Current jobs related to Sr. Administrative Assistant - Miami, Florida - UOMUOMUS
-
Miami, Florida, United States University of Miami Full timeJob SummaryWe are seeking a highly skilled Sr. PACS Administrator to join our team at the University of Miami. As a key member of our UHealth IT Hospital Support department, you will be responsible for the day-to-day operation of our departmental PACS equipment, ensuring seamless image workflow, archiving, and auto-routing.Key ResponsibilitiesAssume...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States The University of Miami Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sr. Administrative Assistant to join our team in the Department of Medicine, Division of Hospital Medicine. The successful candidate will provide administrative support to the Divisions of Geriatrics & Palliative Care and Hospital Medicine, ensuring the efficient operation of the office.Key...
-
Miami, Florida, United States The University of Miami Full timeJob SummaryWe are seeking a highly skilled Sr. PACS Administrator to join our team at UHealth IT Hospital Support. The successful candidate will be responsible for the day-to-day operation of the departmental PACS equipment, including image workflow, archiving, auto-routing, pre-fetching, and other related activities.Key ResponsibilitiesCoordinate projects...
-
Surgical Assistant Sr. Cardio Thoracic
3 weeks ago
Miami, Florida, United States Mount Sinai Medical Center of Florida Full timeJob Title: Surgical Assistant Sr. Cardio ThoracicMount Sinai Medical Center of Florida is seeking a highly skilled Surgical Assistant Sr. Cardio Thoracic to join our team.Job Summary:The Surgical Assistant Sr. Cardio Thoracic will assist the surgeon in the operating room, providing critical support during complex cardiovascular procedures. This role requires...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Hand & Stone - DoralWest Kendall Full timeJob SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Hand & Stone - Doral/West Kendall. As an Administrative Assistant, you will be responsible for providing administrative support to our spa team, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to the spa...
-
Administrative Assistant
5 days ago
Miami, Florida, United States Hand and Stone Massage and Facial Spa Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hand and Stone Massage and Facial Spa in West Kendall. As a key member of our operations team, you will be responsible for providing exceptional administrative support to our spa staff and management.Key...
-
Administrative Assistant
1 week ago
Miami, Florida, United States Hand and Stone Massage and Facial Spa Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hand and Stone Massage and Facial Spa in West Kendall. As a key member of our operations team, you will be responsible for providing exceptional administrative support to our spa staff and management.Key...
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Compass Group Careers Full timeJob SummaryJob Title: ADMIN, OFFICE PERSONNELJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office, including answering phones, responding to emails, and performing various clerical tasks.Key...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States TEAM Concepts Corp Full timeJob SummaryWe are seeking a highly skilled and organized Receptionist-Administrative Support to join our team at TEAM Concepts Corp. As a key member of our staff, you will be responsible for creating a welcoming atmosphere for visitors and clients, while also providing administrative support to our CFO and other departments.Key ResponsibilitiesProvide...
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Doeren Mayhew CPAs and Advisors Full time{"h1": "Administrative Assistant Opportunity at Doeren Mayhew CPAs and Advisors", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our Financial Institutions Group in Miami, Florida. As a key member of our team, you will provide support to our Shareholders, Managers, and Auditors, assisting with daily office needs...
-
Administrative Support Specialist
4 weeks ago
Miami, Florida, United States The University of Miami Full timeAbout the RoleWe are seeking a highly skilled and organized Sr. Administrative Assistant to join our team at the University of Miami Health System. As a key member of our department, you will provide exceptional support to our leadership and staff, ensuring the efficient operation of our office.Key ResponsibilitiesProvide administrative support to department...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States J.D. Brokers & Forwarding Company Full timeJob OpportunitySeeking a highly skilled and detail-oriented Administrative/Office Assistant to join our team at J.D. Brokers & Forwarding Company. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our team, including data...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Miami-Dade Seaport Department Full timeJob Title: Clerk 4 **Job Summary:** We are seeking a highly skilled Clerk 4 to join our team at the Miami-Dade Seaport Department. As a key member of our administrative staff, you will be responsible for providing exceptional support to our operations team. **Responsibilities:** * Provide administrative support to the operations team, including data...
-
Administrative Assistant
1 week ago
Miami, Florida, United States MCI Military Recruitment Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...
-
Administrative Assistant
1 week ago
Miami, Florida, United States MCI Military Recruitment Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Miami Rescue Mission Inc Full timeJob Title: Administrative ClerkWe are seeking a highly organized and detail-oriented Administrative Clerk to join our team at The Caring Place Thrift Store in Miami, FL.Job Summary:The Administrative Clerk will provide clerical support and dispatch responsibilities as directed by the Office Manager. This role requires excellent communication skills,...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States J.D. Brokers & Forwarding Company Full timeJob OpportunitySeeking a highly skilled and detail-oriented Administrative/Office Assistant to join our team at J.D. Brokers & Forwarding Company. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our team, including data...
-
Senior Administrative Coordinator
4 weeks ago
Miami, Florida, United States The University of Miami Full timeJob SummaryThe University of Miami is seeking a highly skilled and experienced Sr. Administrative Assistant to join our team in the Department of Medicine, Division of Infectious Diseases. As a key member of our administrative team, you will provide exceptional support to our Division Chief and research teams, ensuring the efficient operation of our office...
-
Legal Administrative Assistant
2 weeks ago
Miami, Florida, United States Ascension Global Staffing & Executive Search Full timeJob Title: Legal Administrative AssistantAscension Global Staffing & Executive Search is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our...
-
Construction Administrative Assistant
2 weeks ago
Miami, Florida, United States The Palace Full timeJob Title: Construction Administrative AssistantWe are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team at The Palace. This role will provide administrative support to our Construction, Development & Design department.Key Responsibilities:Provide administrative support to the Construction team, including...
Sr. Administrative Assistant
4 months ago
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience
Knowledge, Skills and Attitudes:
- General knowledge of office procedures and operations
- Ability to accurately prepare and maintain records, files, reports and correspondence
- Ability to communicate effectively in both oral and written form
- Ability to maintain effective interpersonal relationships
- Ability to process and handle confidential information with discretion
- Skill in completing assignments accurately and with attention to detail
- Proficiency in computer software (i.e., Microsoft Office)
DEPARTMENT ADDENDUM
Department Specific Functions
- The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the OLLI Program
- Responsible for assisting in the day-to-day operations in a fast-paced environment.
- Supports department and/or department leadership with daily clerical tasks
- Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials
- Answers telephones, takes messages, and answers routine questions.
- Greets members, handles their inquiries, and directs them to the appropriate persons according to their needs
- Responds to various instructor and OLLI member requests for information.
- Ensures administrative processes and associated forms are completed in a timely manner.
- Ensures all vendor instructor payments are appropriately accounted for and submitted to the Director for review and approval.
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary
Department Specific Qualifications
Education:
• High School diploma or equivalent required
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
Temporary - Charge Back (Fixed Term)Pay Grade:
A5