Office Manager

3 weeks ago

Fargo, North Dakota, United States Spherion Full time
Spherion Staffing is interviewing for the position of Office Manager to be responsible for the general operation of a local client's office. The Office Manager will wear many hats as duties will involve greeting visitors, managing office personnel, HR duties and AR/AP functions. We are looking for candidates who are proficient in Microsoft Word, Excel, Power Point and Outlook and has 2+ years of experience in an office management.

Pay $45-65k/year DOE

Responsibilities:
Plan, coordinate, and execute company culture events and initiatives, including team-building activities, workshops, and celebrations, to enhance employee engagement, foster a positive work environment, and strengthen organizational culture
-Coordinate and track volunteer, training, and continuing education opportunities for employees
-Coordinate new hire processes, including email setup, workspace setup, clothing, and other needs identified by supervisor
-Manage and enhance team clothing programs
-Facilitate all company meetings monthly
-Assist with philanthropy initiatives such as our home closing give back initiative and associated communications
-Open and close the office daily, answer and direct phone calls, handle inquiries, and take accurate messages
-Ensure the office environment is clean, organized, and welcoming
-Manage office calendars daily for conference room availability for closings/clients
-Manage on-call calendars for operations and client support
-Maintain office supply inventory and manage inventory of IT and office equipment
-Manage minor IT purchases and consult with third party IT for support
-Great and assist clients, visitors, and vendors in a professional and friendly manner
-Manage office correspondence, including mail, email, and deliveries
-Administer and oversee office systems including security, phone systems, copiers, and notification systems
-Consult with facility management vendors including cleaning, catering, repairs
-Perform notarizations of legal documents, including contracts, affidavits, and deeds, ensuring compliance with all state regulations, and maintaining accurate records
-Actively seek opportunities to assist the team and perform other duties as assigned

Working hours: 8:00 AM - 5:00 PM

Skills:
See below

Education:
High School

Experience:
1-4 years

Qualifications:
-Must be proficient in Microsoft Word, Excel, Power Point and Outlook
-2+ years of experience in an office management or similar administrative role
-Ability to handle sensitive and confidential information
-Friendly, positive, courteous customer service attitude
-Excellent communication skills
-Strong ability to multi-task, prioritize and execute
-Ability to work independently and as part of a team
-Must have a creative flare
-Must have a "do what it takes" attitude

To be considered, please apply online at
If you have any questions please contact Tianna McKeever at

Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

Plan, coordinate, and execute company culture events and initiatives, including team-building activities, workshops, and celebrations, to enhance employee engagement, foster a positive work environment, and strengthen organizational culture-Coordinate and track volunteer, training, and continuing education opportunities for employees-Coordinate new hire processes, including email setup, workspace setup, clothing, and other needs identified by supervisor-Manage and enhance team clothing programs-Facilitate all company meetings monthly-Assist with philanthropy initiatives such as our home closing give back initiative and associated communications-Open and close the office daily, answer and direct phone calls, handle inquiries, and take accurate messages-Ensure the office environment is clean, organized, and welcoming-Manage office calendars daily for conference room availability for closings/clients -Manage on-call calendars for operations and client support-Maintain office supply inventory and manage inventory of IT and office equipment-Manage minor IT purchases and consult with third party IT for support-Great and assist clients, visitors, and vendors in a professional and friendly manner-Manage office correspondence, including mail, email, and deliveries -Administer and oversee office systems including security, phone systems, copiers, and notification systems -Consult with facility management vendors including cleaning, catering, repairs-Perform notarizations of legal documents, including contracts, affidavits, and deeds, ensuring compliance with all state regulations, and maintaining accurate records-Actively seek opportunities to assist the team and perform other duties as assigned

experience

1-4 years

skills

See below

qualifications

-Must be proficient in Microsoft Word, Excel, Power Point and Outlook-2+ years of experience in an office management or similar administrative role-Ability to handle sensitive and confidential information -Friendly, positive, courteous customer service attitude-Excellent communication skills -Strong ability to multi-task, prioritize and execute-Ability to work independently and as part of a team -Must have a creative flare -Must have a "do what it takes" attitude

education

High School

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