Administrative Support Assistant, CG-0303-06

4 weeks ago


Champaign, Illinois, United States Non-Departmental Agency Full time
Summary

This position is located in the Division of Risk Management Supervision at any of the listed Field Office locations of the Federal Deposit Insurance Corporation, and performs technical and administrative duties to assist the Field Supervisors, Supervisory Examiners, and Examiners for all Field Offices within the Chicago Region.

Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.



Duties

At the full performance level, major duties include:

  • Maintains the assigned Field Offices' itineraries, organizational charts, and Employee Directories and assists with updating Emergency Preparedness Plans.
  • Prepares STAR Award Certificates and Certificates of Appreciation, order flowers and fruit baskets for expressions of sympathy and acknowledgments of personal events, and orders refreshments for meetings.
  • Supports the region's Field Supervisors and Supervisory Examiners in performing administrative duties for departing employees, including the collection of FDIC-owned property and the preparation of applicable administrative forms.
  • Creates and monitors WEBTA examination accounts, training accounts, and other accounts.
  • Reviews employees' WEBTA Reports to verify accuracy, enters edited/corrected data into the computer system, and assists management with processing WEBTA time sheets.
  • Provides clarifying guidance to management and examination staff on WEBTA and leave issues, tracks FFLA.FMLA leave and credit hours, and prepares leave audits.
  • Reconciles monthly procurement card statements to purchased items and budget considerations, and processes payments applying appropriate cost codes.
  • Serves as a liaison with building management and/or contractors and technicians from outside vendors.
  • Solicits supply needs from managers and staff; places and verifies receipt of orders.
  • Routinely updates staff on administrative matters via email.


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