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program & executive services specialist

2 months ago

Charleston, West Virginia, United States USAJobs Full time
Duties
  • Perform the activities of the Information Workflow Management Branch (SAF/DSE) across the Department of the Air Force.
  • Lead and monitor workflow compliance as the Executive Secretariat for DAF and United States Space Force (USSF).
  • Represent SAF/DSE with the entire DAF Headquarters population, major commands/field commands Directors of Staff, Field Operating Agencies, Direct Reporting Units, and with Office of the Secretary of Defense and Joint Staff executive staffs.
  • Perform other assigned tasks and special projects.

    Requirements

    Conditions of Employment
    • U.S. Citizenship Required
    • Males must be registered for Selective Service, see
    • This position is subject to provisions of the DoD Priority Placement Program
    • Disclosure of Political Appointments
    • All federal employees are required to have direct deposit.
    • Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance.
    • Work may occasionally require travel away from the normal duty station on military or commercial aircraft
    • May occasionally be required to work other than normal duty hours, which may include evenings, weekends or holidays.
    • This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program.
    • Employee must pass initial and periodic short notice drug testing.
    • Illegal drug use by employees in sensitive positions present a clear threat to the mission of the Air Force, national security, and public safety.
    • This is a CENTRALLY MANGAGED position
    • TRAVEL AND RELOCATION EXPENSES WILL BE PAID in accordance with the JTR AND AFMAN

      Qualifications

      In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

      SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-13, or equivalent in other pay systems. Examples of specialized experience includes knowledge of a wide range of specialized areas within the DAF, Department of Defense command and organizational structure, and related organizational management, strategy, and communications. Knowledge and skills sufficient to generate and apply new hypotheses and concepts in planning, conducting and evaluating long-range projects or proposals for the Secretary of the Air Force. Comprehensive knowledge of the operations, rules, procedures, and organization of both the DAF and the Office of the Secretary of Defense and the demonstrated ability to work directly with senior members of all military branches in examining and developing policy options. Knowledge of program management strategies and concepts related to Department of Air Force military structure and missions.

      FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-13 level is required to meet the time-in-grade requirements for the GS-14 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

      KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
    • Knowledge of a wide range of qualitative and/or quantitative methods and experience with applications for the assessment of large data and improvement of complex management processes and systems.
    • Knowledge of Information Workflow Management functions, policies, procedures, and theories related to the mission, management, and business practices of DAF and OSD organizational structures to provide high-level staff guidance.
    • Skill in communicating effectively with tact and diplomacy, orally and in writing, to advocate positions to respond to critics of the organization's functions or performance; to logically and effectively explain programs, functions, and activities and gain understanding of the organization's efforts by concerned parties; and to negotiate complex issues, programs and functions with people have varying levels of understanding.
    • Skill in applying analytical and evaluative techniques to the identification, consideration and resolution of issues or problems concerning efficiency and effectiveness of program operations. Skills and ability to independently manage short and long-term projects and to cultivate and sustain positive working relationships to project completion.
    • Ability to gather, assemble, and analyze facts, draw conclusions, conduct analysis, devise recommended solutions,
      and package the entire process in briefings, papers, or reports suitable for top management use and decision-making.
    • Ability to evaluate and assess program effectiveness at all echelons of command, prepare reports on accomplishment of program objectives, support a detailed integration effort and develop recommendations while representing a wide variety of viewpoints. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

      VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

      Additional information

      Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

      Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

      Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.

      120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

      Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

      Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

      Direct Deposit: All federal employees are required to have direct deposit.

      If you have questions regarding this announcement and have hearing or speech difficulties click here .

      Tax Law Impact for PCS: On 22-Dec-2017, Public Law the "Tax Cuts and Jobs Act of 2017" suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit GSA Bulletin FTR 20-04 here for additional information.