Administrative Coordinator

4 weeks ago

Malibu, California, United States tapwage Full time
This position organizes and executes Center for the Arts fundraisers, donor cultivation events, and donor appreciation events. This position is responsible for handling all event logistics for these events.

The person in this position also provides administrative support to the Center for the Arts staff in order to facilitate day-to-day business.

This position supports the Center for the Arts mission by helping to connect Pepperdine University and the richly varied communities of Los Angeles and surrounding communities.

The position supports events including fundraisers which benefit the ARTSReach program, donor cultivation dinners, volunteer appreciation lunches, as well as other donor appreciation and public events such as the annual Chancellor's Circle luncheon and Family Arts Fest.

Duties

  • Provide administrative support to a team of 10 staff members.
  • Submit payment requisitions for guest artists/outside vendors. Complete all necessary steps of payment process until check is mailed or ready for pick up. Collect all necessary paperwork. Coordinate with CA tax board.
  • Coordinate fundraising events, donor cultivation/appreciation events, and similar Center for the Arts events. Plan and execute logistics for event preparation and invitation distribution.
  • Receive and process gift donations to the Center for the Arts. Complete and submit gift donation summaries to Advancement Gifts and Records.
  • Reallocate and substantiate credit card statements for staff of 11 people.
  • Other duties as assigned.
  • Uphold University mission through work performed.


The above information has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:
High school degree or equivalent. Experience with event planning/working in an office environment. Strong interpersonal communication skills (phone, email, in person). Basic customer service skills. Strong organizational and time management skills. Detail oriented. Friendly/positive disposition. Able to work well with others from a wide range of backgrounds. Basic computer skills. Proficiency in Word, Excel, PowerPoint, and Google Docs.

Preferred:
College degree. Experience working at a university. Understanding and appreciation of the arts. 2 or more years working in a fast paced office environment in an administrative role. Customer service experience.

Ability to navigate within university systems, experience managing budgets, ability to follow through on projects, critical thinking and problem-solving skills, ability to adapt quickly to changing situations and learn new systems.

Sense of humor. Knowledge of PeopleSoft, Raiser's Edge, and extensive familiarity with Google platform (Google Mail, Chrome, Drive, and Docs).


Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range:
$ $24.16 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive [benefits package]).


Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.

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