Administrative Assistant

3 days ago

San Francisco, California, United States Anyscale Full time

About Anyscale:

At Anyscale, we're on a mission to democratize distributed computing and make it accessible to software developers of all skill levels. We're commercializing Ray, a popular open-source project that's creating an ecosystem of libraries for scalable machine learning. Companies like OpenAI, Uber, Spotify, Instacart, Cruise, and many more, have Ray in their tech stacks to accelerate the progress of AI applications out into the real world.

With Anyscale, we're building the best place to run Ray, so that any developer or data scientist can scale an ML application from their laptop to the cluster without needing to be a distributed systems expert.

Proud to be backed by Andreessen Horowitz, NEA, and Addition with $250+ million raised to date.

Anyscale is based in San Francisco, CA. Employees are required to come in office 3x a week.

About the Role

Anyscale is looking for an enthusiastic and team oriented Administrative Assistant to join our team You'll be supporting members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise. The right person for this role is a professional with strong interpersonal skills who enjoys a fast-paced startup environment. This person also brings a can-do attitude and collaborative spirit.

Responsibilities:

  • Managing multiple complex calendars including scheduling, organization and prioritization to best leverage executives' time
  • Planning, booking, and managing travel
  • Creation, management, and tracking of expenses. Including comprehensive understanding of expense policy
  • Working with internal and external stakeholders as needed for ad hoc projects
  • Partner with cross org partners and/or vendors to provide support as needed for company events
  • Handle confidential and non-routine information and facilitate communication between appropriate departments

Minimum Qualifications:

  • BA / BS degree or equivalent work experience
  • At least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
  • Prior experience supporting 2+ executives
  • Superior organizational skills, attention to detail and timely follow through on all tasks
  • Problem solver with strong analytical skills
  • Strong communication skills and ability to interact with internal and external partners
  • Team oriented mindset with a genuine interest in learning by helping

Preferred Qualifications:

  • Prior experience working at a startup
  • Experience supporting leaders across multiple timezones
  • Prior experience working in tech, including biotech, fintech
  • Proficient with Google Workspace and Slack

Compensation

  • At Anyscale, we take a market-based approach to compensation. We are data-driven, transparent, and consistent. The target salary for this role is $98,500. As the market data changes over time, the target salary for this role may be adjusted.

This role is also eligible to participate in Anyscale's Equity and Benefits offerings, including the following:

Stock OptionsHealthcare plans, with premiums covered by Anyscale at 99% for both employees and dependents 401k Retirement PlanWellness StipendEducation StipendFertility Benefit Paid Parental LeaveFlexible Time OffCommute Reimbursement100% of in-office meals covered

Anyscale Inc. is an Equal Opportunity Employer. Candidates are evaluated without regard to age, race, color, religion, sex, disability, national origin, sexual orientation, veteran status, or any other characteristic protected by federal or state law.

Anyscale Inc. is an E-Verify company and you may review the Notice of E-Verify Participation and the Right to Work posters in English and Spanish

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