purchasing analyst

2 months ago

Tallahassee, Florida, United States State of Florida Full time

Requisition No:

Agency: Management Services

Working Title: PURCHASING ANALYST

Pay Plan: Career Service

Position Number:

Salary: $60,000.00

Posting Closing Date: 07/17/2024

Total Compensation Estimator Tool

Purchasing Analyst

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

The purchasing analyst position reports directly to the Deputy Director within Departmental Purchasing and is responsible for providing procurement support throughout DMS. This position must have working knowledge of Florida Statute Chapter 287 and Florida Administrative Code Rule 60A. Manages complex competitive solicitations - Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN) - including review of all solicitation documents, ensuring all stages of the process are timely and in accordance with statute, rule and procedure. Assists the program areas with identifying optimal procurement methods and developing procurement strategies. Conduct research and analyzes data in support of procurement strategy development. Process single source and agency alternate contract source requests, ensuring compliance with all applicable laws, policies, and procedures. Specific responsibilities include, but are not limited to, the following:

Draft, review, and manage Requests for Quotes (RFQs) for products and services, including purchases from State Term Contracts, alternate contract sources, and U.S. General Services Administration (GSA) eBuy. Review and approve purchase requisitions in MyFloridaMarketPlace (MFMP), ensuring that purchases comply with all applicable laws, policies, and procedures.

Review all assigned contract, amendment and agreement documents, including renewals, extensions, operational amendments, software license agreements and product maintenance agreements. Ensure all contracts, amendments and agreements are written to a professional standard, and in line with contract terms, Florida Statute, Florida Administrative Code, and Departmental Purchasing Policy and Procedure. Assist program areas with negotiating optimal terms, conditions and pricing for contract amendments and agreements. Manage the document routing and review process for all assigned contracts, amendments and agreements.

Ensure all procurement documents and contract administrator electronic files are held in accordance with DMS' Departmental Purchasing Policy and Procedure, Department of State retention schedules, and Florida Statutes. Assist with Public Records Requests, as needed. Attend meetings and training to remain aware of changes and additions to purchasing rules, laws, and procedures to increase professional development. Manage special projects as directed by the supervisor and provides opinions, recommendations, and findings related to such projects.

Knowledge, Skills, and Abilities:

  • Ability to think critically
  • Ability to work independently
  • Ability to organize and prioritize
  • Ability to collect, evaluate, and analyze data
  • Ability to understand and apply laws, rules, regulations, policies, and procedures
  • Ability to communicate effectively
  • Ability to proofread and revise documents
  • Ability to establish and maintain effective working relationships with others
  • Knowledge of State of Florida purchasing statutes and rules

Minimum Qualifications:

  • High school diploma or equivalent (college experience preferred but not required).
  • At least two years of professional public sector purchasing experience in Florida
  • Experience managing complex competitive procurements, such as acting as the procurement officer or procurement manager.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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