Administrative Assistant

4 weeks ago

Houston, Texas, United States CASE Construction Equipment Full time
Administrative Assistant
We are seeking Administrative Assistant who is passionate about being part of an amazing admin team.

We are seeking a highly organized, detail oriented Administrative Assistant with solid general office skills, who is willing to be responsible for a broad range of duties.


Position Summary :
Provides clerical support to the Office Manager.

Essential Duties and Responsibilities :

  • Observes all safety procedures, rules and regulations, and instruction in performance of job duties.
  • Assists the Office Manager with various clerical functions.
  • Maintains and updates filing system for the department and retrieves information from files when needed.
  • Scanning packing slips and orders into the system.
  • Sorts and distributes mail.
  • Greets customers and vendors and answers phones, takes messages or answers routine questions.
  • Mails invoices to customers.
  • Enters data into the ERP system.
  • Prepares customer billing as requested.
  • Contacts vendors for order acknowledgements and freight charges for incoming purchase orders.
  • Files purchase orders, sales orders, and checks

Knowledge, Skills and Abilities:

  • Must have working knowledge along with the skills and abilities required to perform various clerical or administrative functions in an office setting.
  • Must be proficient in Microsoft Office.
  • Must be able to communicate effectively both verbally and in writing.

Level of Education and Experience:

  • High School diploma or equivalency required.
  • One year of administrative or office experience is desired.

Physical Demands :

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This is largely a sedentary role; however, some filing is required.

This would require the ability to lift files, open filing cabinets, and bending or standing on a stool as necessary.


Working Conditions :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, and fax machines.

We offer a comprehensive benefits package including Health, Dental, Vision, Vacation, Holidays, and much more. Successful passing of a pre-employment drug, alcohol and physical screening test is required as a condition of employment. We reserve the option to do a reference and/or background check. *Consideration will not be given to any responses that do not include a resume.

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