Administrative Assistant
4 weeks ago
Posting Detail Information
Position Number HR
Position Title Administrative Assistant
Job Type Staff
FT/PT Part-Time
Employee Class Description Staff PT (ed. support)
General Position Description
Flexible Work Arrangement
Grade 19
Exemption Status Non-Exempt
Posting Number S2505P
Location(s) Kissimmee, FL Osceola Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
TBD - up to 29 hours weekly w/options based on departmental need: Monday-Friday: 9:00am - 5:00pm
Number of Vacancies 1
Posting Start Date 05/14/2024
Posting End Date 05/28/2024
Open Until Filled No
Quicklink for Posting
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range $15.95 per hour
Essential Job Functions
Description of Job Function
1. Supports management in clerical activities and administrative decisions. Performs office management functions and coordination. Acts as liaison between management and staff in the department.
Description of Job Function
2. Assembles data and prepares reports on a routine or non-routine basis.
Percentage Of Time 2
Description of Job Function
3. Researches and provides information on issues affecting students, staff and/or the department.
Description of Job Function
4. Opens, organizes, and screens mail.
Description of Job Function
5. Composes and prepares routine and non-routine correspondence for supervisor's signature.
Description of Job Function
6. Answers telephone, screens and refers calls, takes messages.
Description of Job Function
7. Maintains calendar and makes travel arrangements.
Description of Job Function
8. Prepares, schedules and reserves rooms for meetings as directed.
Description of Job Function
9. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.
Description of Job Function
10. Maintains departmental budget reports and related documentation. Utilizes purchasing card and prepares requisitions for supplies and materials.
Description of Job Function
11. Operates and conducts training on standard office equipment as needed to perform tasks.
Description of Job Function
12. Plans, researches, initiates, and carries out to completion recurring or special assignments.
Description of Job Function
13. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.
Description of Job Function
14. Maintains control on action documents and follows up to ensure timely reply and action.
Description of Job Function
15. Accesses, inputs, and retrieves information from a computer and College databases.
Description of Job Function
16. Establishes and maintains excellent working relationships with individuals at all levels within the college and the community.
Description of Job Function
17. Performs other duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement Not Applicable
Required Qualifications
Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Relevant work experience may be substitutable.
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Preferred Type of Experience
Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work which demonstrates ability to work without close supervision.
Preferred Licenses/Certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities
Knowledge of basic office practices.
Skill in the use of personal computers, general office software, typewriters, and office machines.
Ability to take minutes of meetings.
Ability to accurately prepare and edit a variety of documents, including reports and spreadsheets.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to organize work, prioritize changing needs, follow through on multiple projects, and make decisions within time constraints.
Ability to maintain departmental budget reports and documentation.
Ability to work effectively in a diverse community and meet the needs of diverse student populations.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions
Job Specific Designation
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Please describe your progressively responsible experience involving staff/customer assistance and advanced clerical/secretarial work.
(Open Ended Question) - What software do you have experience using and what is your level of proficiency for each?
(Open Ended Question) - Do you have experience with Microsoft Office and/or higher education software? If so, please explain.
(Open Ended Question)
Required Documents
- Resume/Vita
- Cover letter
- Veterans Preference Verification Documentation
- Reference Letter 1
- Certifications
- Other Documents
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