Administrative Assistant

4 weeks ago

Houston, Texas, United States KBR Full time

Title:

Administrative Assistant

Belong. Connect. Grow. with KBR

Around here, we define the future.

We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.

The incumbent will serve as an administrative assistant to the EVA & Environmental Physiology Lab (EEPL) and Exercise Physiology & Countermeasures (EPC) Lab at NASA Johnson Space Center. The principal reason for this position is to provide administrative support to flight, analog and ground research activities being conducted in these laboratories as well as support other laboratories within the Human Performance Wing. This position will support the EEPL and EPL, which conducts research and provides operational expertise in several technical disciplines to address health and performance risks for astronauts.

ESSENTIAL DUTIES & RESPONSIBILITIES
1. Responsible for compliance with Safety, Health and Environmental plan; must be committed to a high standard of safety and be willing and able to comply with all safety laws and all of the Company's safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
2. Responsible for compliance with the Quality Assurance Plan, policies and procedures.
3. Must maintain regular and acceptable attendance level as determined by the Company.
4. Responsible for completing all assigned training.
5. Maintain purchasing log, prepares purchasing paperwork and forms, enters requisitions into Costpoint and tracks the status of procurements and subcontracts.
6. Maintain a KBR P-card and associated records for purchases in compliance with KBR and HHPC policies.
7. Ensure that both company and NASA procurement regulations are followed.
8. Prepare travel requests and expense reports.
9. Interact with NASA and company resources.
10. Maintain and audit employee training records.
11. Assist in the development of standard operating procedures for the laboratory and maintain quality records and documentation as ISO document custodian.
12. Maintain records, generate memos and correspondence.
13. Document actions and minutes of meetings as required.
14. Maintain and inventory property items including loaned equipment.
15. Initiate JSC NASA shipment and export control documentation.
16. Initiate PubPress and JSC export control processes for abstracts, presentations, manuscripts, and reports.
17. Complete badging requests for visiting researchers, co-investigators and collaborators including foreign nationals.
18. Maintain shared crew and ground testing calendar for Human Performance Wing.
19. Track property and supplies stored in Human Performance Wing controlled storage.
20. Coordinate tours of the Human Performance Wing with KBR and SK management.
21. Uphold strict confidentiality.
22. Perform other duties as assigned.

EDUCATION/EXPERIENCE
Required: Requires a high school diploma or its equivalent and a minimum of 8 year's experience in the field. Experience with NASA policy and procedures is also required.
Desired: N/A.
SKILLS/TRAINING
Required:

• Demonstrated PC skills in Microsoft Office products.

• Thorough knowledge of general office practices and procedures; some knowledge with SharePoint, Adobe, MS Teams and related programs.

• Perform administrative work of moderate complexity involving independent judgement.

• Strong organizational skills.

• Effective problem-solving skills.

• Use of discretion and confidentiality required.

• Ability to organize and execute meetings, workshops, and other events.

• Ability to create, compose and edit written materials.

• Ability to maintain and coordinate management level calendars.

• Ability to communicate effectively, both orally and in writing. Written and verbal communication skills must be excellent.

• Ability to gather data, compile information and prepare reports.

• Ability to be perceptive, professional, and positive in interactions at all levels.
Desired:

• SharePoint experience.

KBR Benefits​

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.​

Click here to learn more: KBR Benefits

Inclusion and Diversity at KBR​

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team's philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver – Together. ​

Click here to learn more: Inclusion and Diversity at KBR

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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