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Coordinator, Lease Accounting Services

3 months ago

Grapevine, Texas, United States GameStop Full time

At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible. Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world

SUMMARY

Under close supervision, the Coordinator, Lease Accounting Services associate analyzes inquiries received and categorizes according to type and location. Additionally, the associate processes rental payment charges based on lease provisions and corrects and adjusts the monthly recurring payment set-up as requested by the landlord, when required by lease. The Associate may interact with his or her supervisor several times a week, perhaps daily, to receive guidance and feedback. Many non-routine activities will require a supervisor's advance approval.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

  • Own and oversee a portfolio of leases
  • Interpret and abstract lease language
  • Research, verify, and update monthly recurring rent payments using lease and rent file within Lucernex and SAP
  • Process invoices for annual reconciliations and monthly landlord billed utilities including, but not limited to, utility invoices, parking, lease required advertising, and storage agreements
  • Enforce lease provisions with the landlords
  • Reconcile ledgers to landlord records as needed
  • Respond to and resolve default notices with landlords
  • Set up new store payments in SAP for fully executed agreements
  • Process lease amendment and modifications and change of ownership requests
  • Maintain accurate contact information in Lucernex and SAP for all contact types
  • Perform requisite month-end and year-end close activities, including generating robust departmental reports and presentation decks
  • Research and process percentage rent invoices; verify set up of percent rent calculations
  • Proactively communicate issues and concerns with management
  • Promptly respond to communication from landlords via e-mail, fax, phone, or mail and track through ticketing system
  • Understand compliance controls and provide support for audit requests
  • Support the building of organizational capability through continuous improvement activities; recommend action to improve existing conditions and processes; identify improvement opportunities, generate ideas, and implement solutions
  • Manage relationships in a manner acceptable to others and to the organization
  • Actively participate in daily mail opening and sorting functions, when required

RELATED COMPETENCIES

  • Communication – Clearly conveys information to individuals or groups in a manner that ensures understanding and comprehends information from others
  • Managing Work – Effectively organizes and manages one's time and resources to ensure that work is completed efficiently
  • Quality Orientation – Accomplishes tasks by considering all areas involved no matter how small; focuses on attention to detail; shows concern for all aspects of the job; accurately checks processes and tasks; being watchful over a period of time

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

  • Associates degree preferred
  • At least 1-2 years of lease administration or accounts payable analysis experience required
  • Proficiency in statement reconciliation preferred
  • Experience with legal terminology preferred
  • Experience with Lucernex and/or SAP software preferred

MINIMUM QUALIFICATIONS, JOB SKILLS, ABILITIES

  • Proficient knowledge of Windows-based business computers and Microsoft Office programs; specifically, Excel, Outlook, and Word
  • Ability to read and comprehend legal documents
  • Proficient understanding of basic math functions (add, subtract, multiply, divide)
  • Ability to recognize discrepancies/errors in written/recorded data/information including the ability to initiate and respond to work errors in a professional manner
  • Ability to meet multiple deadlines and adapt to changing priorities
  • Proficient ability to communicate effectively with others using spoken and written English
  • Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner acceptable to others and to the organization
  • Consistently demonstrates a commitment to GameStop policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, and ethical responsibilities

Full-time store positions at GameStop are also eligible to participate in incentive programs, health benefits, paid time off, 401 (k), employee discount and a casual work environment. Positions at GameStop may also be eligible for a bonus and/or other incentives.