Business Analyst I

2 months ago

California, United States Metrolink Full time
PURPOSE OF POSITION
The Business Analyst I will administer and oversee department project processes, submit purchase requisitions, and ensure that the procurement approvals are processed in accordance with department policies and procedures. This position also provides administrative support, prepares reports and other information necessary to support the Department Director and the staff.

TO APPLY: This is a continuous recruitment, with the first review of applications beginning August 8, 2024. Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS
This is the entry-level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department.

SUPERVISION EXERCISED AND RECEIVED
  • Receives supervision from assigned Departmental Management.
  • No formal supervisory responsibilities.
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
  • Oversee and administer department project processes, including participating in the continuous improvement processes.
  • Act as liaison with other departments on various projects and issues as needed and directed.
  • Review and process purchase requisitions, invoices, and check requests.
  • Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources; create and maintain procurement checklists.
  • Route procurements for approval in accordance with the Agency IAW Procurement Policies and Procedures.
  • Provide administrative support to the department including, but not limited to, the processing of expense reports, timesheets, calendar and schedule meetings, set up department meetings and events, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for department personnel.
  • Review and track Contract Task Order charges.
  • Assist internal and external customers with research requests or analysis.
  • Complete and compile monthly and annual departmental reports.
  • Maintain, monitor, and coordinate the records retention program on behalf of the assigned department.
  • Update and maintain all department databases. Collaborate with appropriate SCRRA departments and contractors to initiate new projects and funding sources, and to improve monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary.
  • Participate in the preparation and administration of assigned program budget.
  • Conduct and collect employee surveys.
  • Work with IT and Contracts Sr Manager to develop needed Oracle reports for the Contracts Procurement team.
  • Draft and update department documents, including policies, procedures, processes, maps, etc.
  • Review special project billing and verify for contract compliance and applicability to project.
  • Perform other related duties as assigned.
Education and Experience
  • Bachelor's Degree in Business Administration, Finance, or a related field.
  • A minimum of two years' experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered.
  • A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
  • Valid Class C Driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.
Preferred Qualifications
Experience supporting a procurement department in a public agency.

Knowledge, Skills, and Abilities
Knowledge of:
  • Basic finance and accounting
  • Train operations
  • Mathematical analytics and trend analysis
  • SCRRA policies and procedures
Skilled In:
  • Use of Microsoft Office, including Excel, Word, PowerPoint, database applications, and Oracle.
  • Effective organization and analytics.
  • Strong verbal and written communication.
  • Strong analytical skills and detail oriented.
Ability to:
  • Establish and maintain effective working relationships with SCRRA employees, contractors and Leadership.
  • Apply technology solutions to business issues in a timely manner.
  • Sustain and nurture positive vendor and internal relations.
  • Synthesize diverse, complex information into coherent reports.
  • Interpret contract language and foresee, identify, and resolve issues when they arise.
  • Work independently while supporting a team environment.
  • Multi-task, prioritize, work with tight deadlines, and be organized.
PHYSICAL REQUIREMENTS
  • Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.
  • Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery.
  • Transport equipment, or boxes up to 25lbs.
  • Exchange ideas by means of communication.
  • Visual acuity to detect, identify, and observe employees' or train's movement and any barriers to movement when working on or near railroad tracks.
  • Hear and perceive the nature of sounds when working on or near railroad tracks.
  • Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.
Working Conditions
Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.).Selection Process:
Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA

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