Director of Post Award

3 weeks ago

Bowling Green, Kentucky, United States Bowling Green State University Full time

Position Summary
The primary purpose of the Director, Post Award & Grants Accounting position is to oversee both the financial and non-financial post-award activities related to externally funded research projects; the most important responsibility being oversight of the financial management and reporting. This position is also involved in ensuring compliance with complex grant regulations, accurate financial reporting, and effective stewardship of grant funds while supporting the university's research mission. This work is performed collaboratively with the Office of Sponsored Programs and Research, departmental level business office personnel and Principle Investigators.

Essential Duties, Tasks and Responsibilities

• Oversees all aspects of Post Award Accounting including Compliance, Uniform Guidance, accounting, reporting, invoicing for Federal, State, International, Foundation and Corporate Awards.

• Post-Award Management: Oversees staff in maintaining comprehensive and compliant grant files. Reviews and authorizes grant expenditures, ensuring alignment with award terms, programmatic goals, and financial regulations. Conducts thorough reviews of purchase requisitions, personnel actions, travel requests, and other financial documents, verifying appropriate approvals, account coding, and adherence to budgetary constraints. Ensures timely and accurate transmission of post-award documentation to relevant departments (Financial Accounting, Bursar, Student Financial Aid, OSPR, Treasury, Human Resources, etc.). Proactively manages award lifecycle by initiating necessary actions (modifications, supplements, extensions, terminations) and updating financial management systems accordingly.

• Close Out: Will manage the processing of all final invoices for contracts and grants; contact PI to ensure timely submission of progress reports; work with Business Administrators and/or PI to ensure all last-minute accounting concerns including payments of invoices, corrections to personnel expenses, etc. are completed.

• Communication: Effectively communicates complex financial information to a diverse audience including principal investigators, staff, university administrators, and external agencies. Demonstrates strong interpersonal and written communication skills to provide clear and accurate information, resolve issues, and build positive relationships. Exercises independent judgment in decision-making, prioritizing timely responses to grant and contract-related inquiries while maintaining diplomacy and compliance.

• Database: Serving as a Functional Lead for PeopleSoft FMS' Grants Module, this role is essential in overseeing that all information is accurately entered by Grants Analysts. Director will direct the establishment of Grant and Contract Funds and the establishment of the budget.

• Oversees and authorizes grant and contract expenditures, ensuring compliance with budgetary allocations and sponsor requirements. Prepares and submits accurate and timely invoices to external sponsors. Manages grant and contract revenue, including reconciliation of remittances and generation of financial reports.

• Works with Principal Investigators and others to address grant and contract related issues regarding particular expenses made to or charged against projects.

• Oversees and trains department staff and others in the preparation of Personnel Action Forms to ensure accurate accounting of personnel charges to the grants and contracts.

• Oversees the Preparation of periodic Time and Effort reports to ensure accuracy and timeliness; addresses any concerns and issues as they arise.

• Drives process improvement initiatives to enhance departmental efficiency and effectiveness. Collaborates with internal and external stakeholders to identify and implement streamlined workflows, improved training, and enhanced communication strategies. Leverages external expertise as needed to achieve optimal results.

• Other duties as assigned

Knowledge, Skills, Abilities


• Progressively responsible experience in research administration, preferable in a public or university environment with a proven record of advanced skill.

• Knowledge of federal regulations, sponsor guidelines, and the Federal Office of Management and Budget Uniform Guidance (2 C.F.R. Part 200) as they relate to sponsored program activity.

• Proven record of progressive leadership and coaching professional and other staff.

• Strong ability to recruit, mentor, supervise and evaluate staff at a variety of levels.

• Ability to work across units to develop policies and procedures and to solicit feedback for the improvement of operations.

• Ability to research and assist with the resolution of highly complex issues with legal, fiscal, and ethical/compliance implications.

• Demonstrated ability to develop and prioritize unit long and short-term plans, goals, and objectives, and independently implement and monitor them for achievement.

• Excellent oral and written communication and interpersonal skills, with a demonstrated ability to work collaboratively within a team and between teams as well as diplomatically with external constituents.

• Considerable critical thinking, problem solving crisis management, professional judgment and decision-making abilities.

• Excellent computer skills that include a good working knowledge of ERP financial systems and research administration systems; current knowledge of Microsoft computer environments and software such as Excel, Word, Power Point, Teams, etc.

Minimum Qualifications:

The following Degree is required:

• Bachelor's degree required. Degree must be conferred at the time of application.

The following Degree is preferred:

• Bachelor's degree in accounting, finance or related field.

The following Experience is required:

• 5 years of experience in at least one of the following
o grants
o post award grant management
o restricted funds accounting/audit work

Salary
Full-time, Administrative staff position available. Administrative Grade Level 359. Salary is commensurate with education and experience. Full benefit package available.

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by September 4, 2024.

Required Documents to Upload to Application: Cover Letter and Resume

Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.

To Apply
For a complete job description & to apply for this position visit or contact the Office of Human Resources at BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call

Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:

• Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.

• Generous paid time off: Vacation, holidays, sick days and more.

• Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.

• Tuition fee waivers: For eligible employees, spouses and dependent children.

• Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.

• Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.

• Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.

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