Staff Support Associate II

4 weeks ago

Lexington, Kentucky, United States University of Kentucky Full time
Job Title
Staff Support Associate II

Requisition Number
RE45474

Working Title
Band & Orchestra Support Specialist

Department Name

8X200:Fine Arts - Music

Work Location
Lexington, KY

Grade Level
40

Salary Range
$ /hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

HS

Click here for more information about equivalencies:
Required Related Experience

3 yrs

Required License/Registration/Certification

None

Physical Requirements


Occasional lifting/pushing/pulling objects up to 50 pounds; standing/walking on campus and occasionally with objects up to 25 pounds; and sitting at computer workstation for extended periods.

Shift

Monday–Friday during normal business hours (Typically 8:00am – 5:00pm); and occasional night/weekend for special events.

Job Summary


We are seeking a dedicated and organized individual to join our team as an Administrative Assistant for the University Band Office.

In this role, you will play a crucial part in supporting the day-to-day operations of our vibrant and dynamic band program 80% of the time, while also providing ongoing assistance to our orchestral program 20% of the time.

You will be responsible for a wide range of administrative tasks, financial duties, and general office management to ensure the smooth functioning of our programs.


Key Responsibilities:

  • serve as the main administrator for major band events, including festivals, symposiums, and honor band festivals
  • manage event logistics such as registrations, payments, communication with stakeholders, and coordination of supplies
  • update room reservations, book facilities, and arrange transportation as needed for rehearsals, sectionals, and trips
  • oversee office operations including answering emails and phone calls, maintaining supplies, and supervising student workers
  • manage social media accounts and website updates to promote programs and events
  • assist with financial tasks such as budget oversight, payment processing, and reconciling monthly ledgers
  • coordinate travel arrangements for directors, students, and ensembles for events and trips
  • assist with special projects, recruitment efforts, and promotional activities to support the growth of our programs


If you are enthusiastic about supporting the arts and contributing to the success of our band and orchestral programs, we invite you to apply for this exciting opportunity.

You will have the chance to work with a talented and passionate team while making a meaningful impact on the lives of students and the community through music education.

Skills / Knowledge / Abilities

Strong organizational skills with attention to detail and ability to multitask effectively.

Excellent communication and interpersonal skills, with the ability to interact professionally with diverse groups of people.

Proficiency in Microsoft Office Suite and familiarity with database management systems.

Ability to work independently as well as part of a collaborative team environment.

Flexibility to adapt to changing priorities and deadlines in a fast-paced environment.

Computer literate; Excel training and/or familiarity.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Bachelor's degree in a related field or equivalent work experience. Previous administrative experience in an educational or arts-related setting preferred.

Deadline to Apply
06/03/2024

University Community of Inclusion


The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.

We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.

We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.

In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.

These screenings may include a national background check and/or drug screen.

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