Executive Assistant to the EVP, Chief People Officer

Found in: beBee jobs US - 2 weeks ago

Boston, Massachusetts, United States Blue Cross Blue Shield of Massachusetts Full time
Ready to help us transform healthcare? Bring your true colors to blue.

This position is available for our Mobile and Resident Personas

As Executive Assistant (EA) to the EVP, Chief People Officer and senior members of the People Team you will provide executive support in a one-on-one working relationship. The EA also serves as a liaison to the board of directors and senior management. The Executive Assistant must be a tech-savvy, self-starter with a strong ownership mindset and a proven ability to work within a fast-paced environment. Strong candidates will be organized multi-taskers who are comfortable with ambiguity, enjoy working in-person, and have an excellent ability to prioritize tasks and communicate needs clearly.

In this role, the EA is entrusted with sensitive and confidential information, including discussions related to corporate governance matters. Adherence to strict ethical standards and always maintaining confidentiality is critical.

Your Day to Day:

Administrative Support

  • Provide comprehensive administrative support to senior executives.
  • Manage calendars and schedule meetings – using good judgement and creativity when conflicts arise.
  • Ensure executives are well-prepared and organized for their meetings and have access to relevant information
  • Coordinate travel arrangements, expense reports, catering needs, as needed.

Board and Committee Support

  • Play a vital role in supporting board and committee material preparation activities.
  • Assist in preparing meeting agendas, collating board packs, and distributing materials to board members.
  • Coordinate logistics for board committee meetings, ensuring that they run smoothly.

Communication and Stakeholder Management

  • Draft and proofread memos, reports, and presentations, as requested
  • Coordinate with internal and external stakeholders, including executives, board members, ensuring that information flows smoothly and stakeholders' concerns are addressed.

Skills and Qualifications

  • 5+ years of experience working as an EA for a C-suite executive
  • BS/BA or equivalent experience
  • Advanced proficiency with Microsoft 365 including: Outlook, Word, Excel, and PowerPoint is required
  • Experience with both Windows and MAC computers preferred
  • Highly accomplished in writing professional emails, note-taking, proof reading, editing and contributing to crafting documents and presentations
  • Flexible hours as dictated by the needs of business for projects and meetings

Preferred Attributes

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.

#LI-HYBRID

Minimum Education Requirements:

High school degree or equivalent required unless otherwise noted above

LocationBostonTime TypeFull timeHourly Range: $ $48.57

The job posting range is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs and affordability.

This job is also eligible for variable pay.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and a suite of well-being benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

WHY Blue Cross Blue Shield of MA?

We understand that the confidence gap and imposter syndrome can prevent amazing candidates coming our way, so please don't hesitate to apply. We'd love to hear from you. You might be just what we need for this role or possibly another one at Blue Cross Blue Shield of MA. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be brilliant. We encourage you to bring us your true colors, , your perspectives, and your experiences. It's in our differences that we will remain relentless in our pursuit to transform healthcare for ALL.

As an employer, we are committed to investing in your development and providing the necessary resources to enable your success. Learn how we are dedicated to creating an inclusive and rewarding workplace that promotes excellence and provides opportunities for employees to forge their unique career path by visiting our Company Culture page. If this sounds like something you'd like to be a part of, we'd love to hear from you. You can also join our Talent Community to stay "in the know" on all things Blue.

At Blue Cross Blue Shield of Massachusetts, we believe in wellness and that work/life balance is a key part of associate wellbeing. For more information on how we work and support that work/life balance visit our "How We Work" Page.

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