Government Administrative Specialist

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : B&V Special Projects Corp.

Req Id : 104530

Opportunity Type : Staff

Relocation eligible : Yes

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Recognized by Glassdoor as a 2023 Top 100 place to work, Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life.

At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

As the Government Administrative Specialist, you will have the opportunity to:

• Be responsible for maintaining the financial integrity of large, multi-year government contracts that require customized accounting, reporting and invoicing
• Ensure Black and Veatch Special Projects Corp (BVSPC) is complying with specific contract requirements, Federal Acquisition Regulations (FAR), and Defense Contract Audit Agency (DCAA) rules
• Provide direct contact with officials at various Government agencies including Department of Defense (DOD), Department of Justice (DOJ), Air Force Material Command (AFCEE), and Environmental Protection Agency (EPA)

The Black & Veatch Special Projects Corp. has its mission to provide a full range of services to our primary client base - U.S. Government agencies and departments. With the unique skill sets we have developed during the 100-plus years of service to our U.S. Government agencies client base, we are able to provide one-of-a-kind solutions to complex mission objectives that arise out of specific challenges faced by and unique to these agencies. Our primary areas of focus are: Architecture/Engineering (A/E) Services, Defense Program, Design/Build, Classified, and Environmental.

• Assists with preparation and reconciliation of data for contract close-out and incurred cost audits; supports floor check and other Business System related audits.
• Supports cost proposals by determining labor rates, combined indirect rates and coordinating subcontractor cost data. Requires ability to determine appropriate labor categories and levels and pricing
• Supports negotiation of cost proposals with clients including determining ways to "make-up" costs (such as indirect rates) that are lost during negotiations in order to maximize B&V earnings.
• Supports preparation of reps and certs, client surveys and questionnaires in support of cost proposals and audits
• Supports maintaining government contracting registrations in SAM (System for Award Management), IRS and D&B and establishing joint venture registrations and other reporting requirements.
• Responds to Project Manager's questions about interpretations of contracts, FAR, Disclosure Statements and compliance issues.
• Advises project accountants and managers on billings to clients and reconciliations between incurred and billed costs.
• Coordinates and prepares contract cost reconciliations. Supports completion of all DCAA required direct project schedules for inclusion in the annual incurred cost submission.
• Support Sr. Government Admin Specialist on all duties and serve as primary backup to that position.

• Bachelor's Degree in Accounting, Finance or related field, or equivalent experience
• Typically 7+ years related experience, preferably in Government Cost-Plus Contracting
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

• 2+ years experience with Government Contracting and Auditing Preferred
• Microsoft Excel
• Knowledge of Financial Information Systems
• Knowledge of Project Management System
• Knowledge of Government Regulations, including Federal Acquisition Regs (FAR)
• Knowledge of Financial Reporting System
• Multi-tasking ability (Prioritize, organize, schedule work)
• Problem solving skills (Identify, analyze, research, evaluate, resolve)
• Human relations skills (Written, verbal, client service)
• Supervisory skills

Assigned to projects for U.S. Government Agency/Department clients. Candidate must be a U.S. Citizen.

Normal office environment with hybrid work schedule: 3 days in office and 2 days remote

Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here and here.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.