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Budget and Finance Coordinator

4 months ago

New York, New York, United States International Rescue Committee Full time

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Budget Coordinator plays a vital role in our expanding Budget Office team. The incumbent is responsible for managing the budgeting cycles of Welcome Corps (WC) and Welcome Corps at Work (WCW) in their portfolio. In addition, Budget Coordinator prepares and provides budget review, analysis, and technical support for various budget schedules and grant management. Additionally, the incumbent will be responsible for developing expenditure tracking tools in Excel, verifying supporting documents, and ensuring payments are made in line with financial rules and regulations of IRC and Donor, and budget limits. The Budget Coordinator further assists the RAI Budget and Finance Officer with the financial management WC and WCW programs. This includes budget preparation, drafting budget narratives, running BvAs (Budget vs. Actuals), and analysis of cost trends for ad-hoc financial reporting needs. The Budget Coordinator will be reporting to the RAI Budget and Finance Officer and work closely with other RAI staff and external partners.

Major Responsibilities

  • Serve as primary contact for assigned portfolio, providing financial analysis, technical support, and guidance related to the WC and WCW operational budget exercise.
  • Support budget creation, budget projections, and analysis of expenses as needed for Welcome Corps and Welcome Corps at Work.
  • Work with the Program and Finance teams to streamline internal financial reports and reporting processes to deliver more efficient, effective, and applicable reports and analyses.
  • Prepare, review, and distribute monthly BvA reports with the assigned program team and others. Document and address issues requiring attention and/or further discussion.
  • Provide training to staff on budget management processes and systems if required.
  • Support internal and Donor monitoring for financial matters, including addressing Donor requests for support documentation, files, policies, procedures clarification, etc.
  • Other duties as assigned by manager.
  • In collaboration with other team members, ensure that services are delivered efficiently, effectively, and courteously and timely.

Key Working Relationships:

Position Reports to: RAI Budget and Finance Officer

Position directly supervises: n/a

Other Internal and/or external contacts:

Internal: Resettlement team; RAI HQ colleagues; RAI US field colleagues. HQ and Field Finance teams

External: ORR, and external third party service providers

Job Requirements

  • Bachelor's Degree; advanced degree a plus.
  • 2-3+ years of experience in managing budgets and spending in refugee resettlement field; demonstrated in-depth knowledge of the US resettlement program.
  • Advanced computer skills: Advanced knowledge of Microsoft Excel and all MS Office applications; experience with cloud-based planning tools, PowerBi and ERP systems is desirable.
  • Excellent written and oral communication skills: the ability to communicate effectively with colleagues and partners.
  • Multi-cultural sensitivity and ability to work as a member of a team.
  • Strong organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines; exceptional attention to detail.
  • The ability to be flexible and work well under pressure in a fast-paced team environment; aptitude for ongoing learning and adjusting to frequent changes in processes.

Working Environment:

  • Standard office work environment, and eligible for remote work

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.


Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.