Financial Assistant

1 month ago

Evanston, Illinois, United States Northwestern University Full time
Job ID49882
LocationEvanston, Illinois

Department: MCC Undergraduate Engineering
Salary/Grade: NEX/11

Job Summary:

This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.

Provides day-to-day financial & accounting, payroll and student funding support for the Office of Undergraduate Engineering, using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

Accounting policy & procedure

Accounts payable

Additional/special pay

Bank deposits

Chart &/or account coding

Expense reimbursement

Financial Statements

Grants &/or awards

Inventory

Journal &/or ledger

Payroll

Procurement card program

Purchase orders

Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

  • Maintains & tracks individual budget accounts.
  • Completes reconciliation procedures.

Analysis, Statements & Reporting:

  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
  • May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Transactions:

  • Completes & maintains transactions in enterprise systems.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Reviews; ensures approval based on alternatives regarding practice & policy.
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
  • Enters information into database.

Grants &/or Awards:

  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting.
  • Sets-up sub-contracts &/or start-up research accounts.
  • Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Reconciles subcontract payments.
  • Verifies payroll funding entries.
  • Corrects charges to various accounts.

Administration:

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing forms, and provides referrals to appropriate staff members in the Undergraduate Engineering Office.
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
  • Coordinates office repairs & maintenance.
  • Maintains inventory.

Training:

  • Assists with training of new staff members
  • Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision:

  • Supervises or leads temporary, part-time or work study students.
  • Provides guidance to junior employees.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

  • High school diploma or the equivalent.
  • 3 years accounting &/or bookkeeping or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent customer service and interpersonal skills
  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.

Preferred Qualifications:

  • Bachelor's degree
  • One year of accounting or bookkeeping or other relevant experience

Preferred Competencies: (Skills, knowledge, and abilities)

  • Experience working within academic setting
  • Experience working with PeopleSoft applications
  • Highly proficient with Microsoft Office suite and overall computer/technical aptitude.
  • Ability to build collaboration by encouraging trust, mutual respect, and a sense of shared purpose.
  • Strong organizational skills and attention to detail.
  • Effective communication skills (written and verbal).

Target hiring range for this position will be between $ $27.16 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-GY1

  • Financial Assistant

    3 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Financial Assistant

    15 hours ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50246LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: WCAS Life SciencesSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among...

  • Temporary Financial Assistant

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID49832LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ flexible)Pay: $19.00 per hourCampus: Evanston/remoteApproximate start date: 4/1/2024Approximate end date: 9/30/2024Northwestern University is seeking a temporary Part-time Financial...

  • Temporary Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50059LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is seeking a temporary Part-time Financial Assistant...

  • Temporary Financial Assistant

    15 hours ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50136LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date:...

  • Temporary Financial Assistant

    3 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50136LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date: 7/5/2024Northwestern University is seeking a...

  • Temporary Financial Assistant

    4 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Temp CenterSalary/Grade: TMP/01- Position: Temporary Financial Assistant- Hours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)- Pay: $20.00 per hour- Campus: Evanston- Approximate start date: 4/1/2024- Approximate end date: 4/12/2024Northwestern University is looking for a temporary full-time Financial Assistant for the...

  • Temporary Financial Assistant

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID49934LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University is seeking a temporary full-time Financial...

  • Temporary Financial Assistant

    2 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49934LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University...

  • Financial Coordinator

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...

  • Financial Specialist Sr

    3 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50107LocationEvanston, IllinoisDepartment: MCC Biomedical EnggSalary/Grade: NEX/11Job Summary: The Senior Financial Specialist in the Department of Biomedical Engineering (BME) manages the sponsored (grant) and non-sponsored finances for roughly half of BME faculty members. This position also manages the finances for a highly funded research center...

  • Guest Service Agent

    2 days ago

    Evanston, Illinois, United States Hilton OrringtonEvanston Full time

    A Front Desk Clerk is responsible for assisting Guest Service Agents in checking in and checking out guests in the hotel's continuing effort to deliver outstanding guest service and financial profitability.What will I be doing?As a Front Desk Clerk, you would be responsible for assisting Guest Service Agents in checking in and checking out guests in the...

  • Financial Assistant

    4 days ago

    Evanston, United States Northwestern University Full time

    Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry...

  • Financial Assistant

    1 month ago

    Evanston, United States Northwestern University Full time

    Job ID49882 LocationEvanston, Illinois Department: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.Provides day-to-day financial &...

  • Temporary Financial Assistant

    22 hours ago

    Evanston, United States Northwestern University Full time

    Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Financial Assistant Hours: This is a part-time position (20 hours per week/ 9am-5pm / M-F) Pay: $23.00 per hour Campus: Evanston Approximate start date: ASAP Approximate end date: 6/22/2024 Northwestern University is seeking a temporary Part-time Financial Assistant for the Evanston...

  • Temporary Financial Assistant

    4 weeks ago

    Evanston, United States Northwestern University Full time

    Job ID50059 LocationEvanston, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is seeking a temporary Part-time Financial...

  • Temporary Financial Assistant

    1 month ago

    Evanston, United States Northwestern University Full time

    As part of the role, this person will be responsible for supporting the business administrator by performing financial and administrative tasks. These tasks include: - Acting as an expense report proxy for specific employees - Assisting employees with time-sheet access and data entry - Processing payment requests - Creating supplier identification codes -...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, United States Northwestern University Full time

    Job ID50136 LocationEvanston, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date: 7/5/2024Northwestern University is seeking...

  • Temporary Financial Assistant

    1 month ago

    Evanston, United States Northwestern University Full time

    Job ID49934 LocationEvanston, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University is seeking a temporary full-time...

  • Temporary Financial Assistant

    9 hours ago

    Evanston, United States Northwestern University Full time

    Apply for JobJob ID49934 LocationEvanston, Illinois Add to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern...

  • Financial Coordinator

    1 week ago

    Evanston, United States Northwestern University Full time

    Job ID50176 LocationEvanston, Illinois Department: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the...

  • Financial Analyst

    1 day ago

    Evanston, United States Edward-Elmhurst Health Full time

    Financial Analyst - Evanston page is loaded Financial Analyst - Evanston Apply locations NSO 1301 Central St Corporate Office Evanston time type Full time posted on Posted 30+ Days Ago job requisition id R7169 Position Highlights: Position: Financial Analyst Location: 1301 Central St, Evanston IL Full Time Hours: Monday-Friday, 8:00am - 4:30pm Hybrid Work...

  • Financial Specialist Sr.

    2 weeks ago

    Evanston, United States Northwestern University Full time

    Job ID50107 LocationEvanston, Illinois Department: MCC Biomedical EnggSalary/Grade: NEX/11Job Summary: The Senior Financial Specialist in the Department of Biomedical Engineering (BME) manages the sponsored (grant) and non-sponsored finances for roughly half of BME faculty members. This position also manages the finances for a highly funded research...

  • Senior Financial Analyst- Evanston

    1 day ago

    Evanston, United States Edward-Elmhurst Health Full time

    Position Highlights: Position: Senior Financial Analyst Location: Evanston, IL Full Time Hours: Monday-Friday, 9:00am - 5:00pm Hybrid Schedule: 3 days onsite, 2 days remote General Summary: Builds strong relationships throughout Endeavor Health and provides moderately to highly complex support for operational teams. Serves as a subject matter expert to...

  • Accounts Payable Specialist

    6 days ago

    Evanston, United States Creative Financial Staffing Full time

    Accounts Payable Specialist Overview of the company: Our client is a privately held company in the real estate space They are a premier employer in the Chicago market and recognize nationally The CFO is is looking for someone who he can groom and promote into management on a fast track Employees have said things like: "supportive leadership and...

  • Program Assistant 3

    4 days ago

    Evanston, United States Northwestern University Full time

    The Graduate Program Assistant acts as the main point of contact for all graduate students in the Department’s graduate program and works closely with the Business Administrator and the Director of Graduate Studies. The GPA enters and updates PhD funding, creates and maintains associated documents, spreadsheets, and databases, organizes meetings, special...

  • Inventory / Accounting Assistant Netsuite Experience

    4 weeks ago

    Evanston, United States Chicago Area Company Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Inventory / Accounting Assistant Full Time to join our team! You will be responsible for preparing and examining financial records for our company.Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck the accuracy of business...

  • Fp&a Analyst

    1 month ago

    Evanston, United States BlueSky Telepsych, LLC Full time

    **Responsibilities**: - Perform financial analysis to support strategic decision-making, including budgeting, forecasting, and variance analysis. - Develop and maintain financial models to evaluate the impact of tax planning strategies on the organization's financial performance. - Collaborate with cross-functional teams to gather financial data and...

  • Senior Accounting Manager

    1 week ago

    Evanston, United States CoreFX Ingredients LLC Full time

    CoreFX Ingredients is a US-based Health & Nutrition ingredients manufacturer with a purpose to nourish and nurture bodies and minds. Our primary manufacturing facility, located in Orangeville, IL, is dedicated to producing top-quality ingredients. In conjunction with our manufacturing operations, our Innovation Center in Evanston, IL serves as a focal point...

  • FT Guest Service Agent

    2 weeks ago

    Evanston, United States Hilton Hotels & Resorts Full time

    As a Front Desk Clerk, you would be responsible for assisting Guest Service Agents in checking in and checking out guests in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be re Guest Service, Guest, Agent, Service, Hospitality, Retail

  • Accountant

    2 weeks ago

    Evanston, United States Ornua Co-operative Limited Full time

    Job Title: Junior Accountant Reports to: Financial Controller Location: Evanston, IL Are you looking to launch your career in accounting and learn and grow with an experienced team? Ornua Foods North America is hiring our next Junior Accountant. Come sharpen your accounting skills while working cross-functionally with marketing, supply chain, and finance...

  • Finance Associate

    2 weeks ago

    Evanston, United States Magnetar Capital Full time

    About Magnetar Magnetar is a leading, global alternative asset manager with over $13.1B AUM as of Quarter 1 2024. Grounded in nearly two decades of investing experience, we focus on delivering positive outcomes for our investors by seeking to generate consistent performance across a variety of market conditions through our core businesses: Alternative...