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Accounts Payable Vendor Relations Specialist

2 months ago

Framingham, Massachusetts, United States Staples Full time

Staples is business to business. You're what binds us together.

Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company's profitability and growth.

What you'll be doing :

  • Duties include reconciling and verifying the accuracy of invoices, deductions and paybacks submitted for payment.
  • Processing invoices to the appropriate ledger accounts, cross referencing with the Purchase Order system, identification of missing information and follow-up, verification that goods or services were delivered and adjusting for returns.
  • Root cause identification of vendor issues with education on how to minimize future disputes.
  • Research, review and prepare reconciliation of purchases, inventory and adjustments to ensure receipts are accurately reported.
  • Ongoing monitoring of vendor debit balances with participation in monthly merchant meetings to discuss collections of existing debit balances and AP issues.
  • Monitor special priority vendors as needed, facilitate periodic conference calls to resolve concerns.
  • Assist with research resolution and processing of expense invoice exceptions related to non-PO/PO backed processing in ePAS (Coupa).
  • Research and correct all aged invoices, aged creation, vendor credit memo to ensure each is processed.
  • Engagement with merger and acquisition payables integration and supporting offshore operations by performing quality control and auditing checks.
  • Support with internal check processing reconciliations. Accountability for performance measures and targets are required with support of continuous improvement efforts.

What you bring to the table :

  • Proficient with Microsoft Office (advanced Excel knowledge)
  • Excellent written and verbal communication skills
  • Excellent customer service skills
  • Well organized and able to manage multiple tasks.
  • Experience with accounts payable processes and systems.
  • Strong attention to detail with good problem-solving skills and ability to meet deadlines
  • Ability to demonstrate strong analytical skills.
  • Understanding of basic accounting processes.

Qualifications:

What's needed- Basic Qualifications :

  • 2+ years comprehensive understanding of AP processes

What's needed- Preferred Qualifications :

We Offer :

  • Inclusive culture with associate-led Business Resource Groups
  • Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays)
  • Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more perks and benefits )

Staples is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender idenity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

For individuals with disabilities that need additional assistance at any point in the process, please call for more information.