Administrative Assistant Administrative Assistant

3 weeks ago

Salt Lake, Utah, United States tapwage Full time
Department SOM Finance Job Summary


The School of Medicine Dean's Office Finance Unit serves as a centralized financial resource for 23 academic departments and provides financial operational support for 23 Dean's Office units.

This Financial Administrative Assistant position offers a broad scope of routine responsibilities as well as ad hoc projects working with our Finance team.

The variety of tasks allows multiple opportunities to expand your professional skills in a dynamic and diverse work environment and would be an ideal position for an individual currently pursuing a degree in accounting, finance, or business.

Our generous [University staff benefits]) package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more

Responsibilities

  • Reconciles accounts and ensures transactions are posted correctly. Review transactions for accuracy and required backup documentation.
  • Supports the School of Medicine's financial processes.
  • Prepares journal entries and completes financial forms as needed.
  • Assists with the preparation of various accounting and financial reports.
  • Functions as department payroll reporter and provides Human resources support, which includes handling Kronos timecard approvals, ePAF, and I9processing.
  • Assists in the preparation and review of annual budgets.
  • Identifies and problemsolves accounting irregularities.
  • Collaborates on additional projects as assigned.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously:
office environment

Work Environment and Level of Frequency typically required

Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

Minimum Qualifications


Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.

Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.


Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

  • Previous experience with Excel and databases
Additional Information

The University is a participating employer with Utah Retirement Systems ("URS").

Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

Contact Human Resources at for information.

Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment.

Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).

More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

They also provide information about safety and security-related services offered by the University of Utah.

A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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