Administrative Support Assistant

3 weeks ago

Salt Lake, Utah, United States Bureau Of Land Management Full time

These positions serve as Administrative Support Assistants in the Public Room within the Utah BLM State Office, Division of Support Services.

Disseminates information to the public on the BLM's multiple resource management programs and services.
Creates, copies, edits, stores, retrieves, and prints various standardized documents and mailing lists.

Sells documents, maps, books, records, firewood, Christmas tree-cutting permits, Golden Age Passports, Recreation Permits, Forest passes, and other similar permits and materials.

Applies clerical and administrative skills and knowledge of the functions of the office to support the work of the Division or Branch.

Utilizes spreadsheet and database software to create reports and databases and operates word-processing software applications to type letters, memorandums, reports, and correspondence.

Utilizes automated equipment (hardware/software) for word processing, file management, creating/compiling special reports, electronic mail, and other applications necessary for supporting and managing office operations.

Performs general office clerical work as assigned, such as mail collection and distribution, answering phones, and routing calls.
Processes daily incoming and outgoing mail, including material transmitted electronically.
Assist in the day-to-day operations and maintenance of the facility.
Performs routine/simple inspections, tests, and/or preventative maintenance on office equipment, security systems, etc.

Assist in scheduling motor vehicles and monitor the overall status of the fleet, including vehicle repairs, inspections, and maintenance as needed.

Ensures appropriate records are maintained, and monthly reporting requirements are met.

Assist property management officials and/or property specialists in ensuring the accuracy of ownership and custody of all personal property.

Schedules and completes fingerprint appointments for new hires and updates to credentials for current employees.

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