Sr. Project Coordinator

1 month ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth has an exciting opportunity for a full time Sr. Project Coordinator. The ideal candidate will have strong skills in establishing partnerships cross-functionally, work-plan development and timeline/progress tracking to ensure projects are on schedule and successful.

The Senior Project Coordinator provides administrative and logistical support including monitoring daily tasks and communication, meeting arrangements, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects. Achieves organizational goals while adhering to standards and best practices.

Core Job Functions:

  • Assists with the assignment of tasks to internal teams to include schedule management.
  • Assists with budget preparation and tracks all project related expenditures.
  • Monitors project progress and addresses any issues that arise.
  • Assists with the identification of completion shortfalls.
  • Identify potential risks and issues that may impact project delivery. Develop risk mitigation strategies and escalate issues as needed.
  • Acts as the point of contact and communicates the project status to relevant stakeholders.
  • Communicates timeline changes and new information to project team.
  • Creates and maintains comprehensive project documentation, plans, and reports.
  • Ensures all needed documentation is current and properly filed and stored.
  • Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
  • Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings.
  • Records minutes and takes detailed notes during meetings. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
  • Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions:

  • The Sr. Project Coordinator works closely with project managers, project teams, and stakeholders to drive projects toward successful completion. This involves organizing meetings, tracking tasks, managing documents, providing status updates, and categorizing information.
  • Maintain and update Project Management templates.
  • Suggest refinements as applicable based on an understanding of project management principles and the department's needs.
  • Support project managers from across the Office of Enterprise Project Management on a project-by-project basis. Support may include performing administrative project-related tasks.
  • Lead meetings effectively, through proper preparation (i.e., through meeting agendas), execution (i.e., time-management, facilitation, engagement, etc.), closeout (i.e., appropriate next steps), and follow-up (i.e., meeting minutes).
  • Schedule various meetings with stakeholders that may have complex or busy calendars. Craft and include detailed meeting agendas.
  • Prepare project-related documentation, including but not limited to project plans, RAID logs, stakeholder register, presentations, dashboards, status updates, meeting minutes, and notes.
  • Monitor adherence to ePMO standards for project-related documentation. Serve as a crucial point of communication for stakeholders regarding various projects or potential projects.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

Education:

  • Bachelor's degree or equivalent required

Certification and Licensing:

  • Certification in project management preferred (i.e., CAPM, PMP, Scrum Master, etc.)

Experience:

  • Minimum 3 years of relevant experience

Knowledge, Skills, and Attitudes:

  • Proficiency using Project Management software preferred (i.e., Smartsheet).
  • Experience in coordinating teams and clients.
  • Proven success in a corporate setting, working with all levels of management.
  • Strong written, verbal, and presentation skills.
  • Excellent communication, interpersonal skills and building strong relationships.
  • Strong organizational and multi-tasking skills.
  • Excellent analytical and problem-solving abilities.
  • Team-management and leadership skills.
  • Documentation management and ability to use project management tools.
  • Attention to details even under pressure.
  • Time management skills with the ability to meet deadlines.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H7

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