Department Assistant 2

2 weeks ago

Campus, United States Case Western Reserve University Full time

POSITION OBJECTIVE

Working under general direction, the Department Assistant 2 will provide ongoing assistance to several senior staff members in the Career Center and act as the public face of the office for internal and external constituencies. The department assistant will support and organize the work for the Assistant Vice President of Careers and Corporate Engagement and several assistant/associate directors, communicate on behalf of the department with other constituencies inside and outside the university, organize meetings and events on behalf of the staff, and maintain confidential records. Serving as the initial contact for undergraduates, graduates, faculty, staff, and members of the public who seek assistance and information from the career center, the department assistant will assess needs, provide information and make referrals, as well as respond to inquiries in a helpful, friendly, informed, diplomatic and customer-focused manner. Assignments may be long term and require the individual to rely on own resources in task accomplishment.

As a professional in the division of student affairs at Case Western Reserve University, this position will be expected to contribute to building a welcoming and inclusive community, focus on the well-being of others, and encourage curiosity among those we serve.

ESSENTIAL FUNCTIONS

Oversee general operations of clerical staff and office procedures. Manage online calendar for career consulting appointments, mock interviews, and videoconference room. Perform additional scheduling responsibilities for the assistant vice president of careers and corporate engagement and associate directors. Serve as main front-line contact person for the career center. Initiate and follow up on routine correspondence; manage the student e-mail account, process student requests and answer questions, especially student and alumni inquiries regarding access and usage of online advising and career management platforms ; answer all incoming telephone calls; screen and route calls to appropriate individuals and take RSVPs for events. Manage the career resource library: introduce students and alumni to internet-based resources, courses , and assessments; serve as the initial contact with career resource library vendors; initiate and renew contracts; collect data regarding use of online resources; and work with the Assistant Director of Student Experience for online resource content to review and recommend resources for future purchase. Collaborate with the Senior Associate Director of Career Education to compile monthly statistics and annual reports documenting student, alumni, and employer utilization of career services, including data on the online career management system and other online resources, career consulting appointments, career assessments, workshops, on-campus interviewing, experiential education programs, and special events. (35%)Check students in as they arrive for appointments and on-campus interviews. Distribute company applications to students as requested by recruiters; notify recruiters of interview cancellations and give messages when necessary. Collect on-campus interviewing student and employer evaluation forms and maintain data. Process MBTI and Strong Interest assessments and give to the appropriate career consultant. (30%)Maintain accounting/bookkeeping records for the department and provide data analysis. Authorize routine purchasing, disbursements, requisitions, travel expense statements, and journal vouchers. Serve as a resource to all staff members within the office on general university and office procedures, policies and purchasing guidelines. Process all invoicing and payment, which may include contacting employers with past due accounts to attempt to collect payment for recruitment activities (e.g., career fairs). Provide additional assistance to the executive aide with other financial duties as needed. (25%)Provide primary back-up assistance to employer experience manager (e.g., enter jobs in Handshake , print employer on-campus interviewing schedules and resume packets) in support of all recruitment activities (e.g., on-campus interviews, career fairs). Orient new employees to the office, complete associated paperwork and tasks (e.g., set up telephone, computer access) and complete tasks associated with employees departing the office. Train student assistants on the daily operations of the front desk, including scheduling appointments and answering the telephone. Work closely with the career consultant interns on project assignments. (10%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (

  • Department Assistant 2

    2 weeks ago

    Campus, United States Case Western Reserve University Full time

    tendersglobal.net POSITION OBJECTIVE Working under general direction, the Department Assistant 2 will provide ongoing assistance to several senior staff members in the Career Center and act as the public face of the office for internal and external constituencies. The department assistant will support and organize the work for the Assistant Vice...

  • Department Administrator 1

    3 weeks ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVE Working under limited supervision and with the direction of co-directors of the Case Western Reserve University Social Justice Institute, the Department Administrator 1 will provide overall administrative management and coordination of a limited variety of business-related functions; finance, budget, grant administration, and human...

  • Office Assistant – Humanities

    2 weeks ago

    Campus, United States Fairmont State University Full time

    Posting Details Posting Detail InformationStudent Requisition Number2024122STPJob TitleOffice Assistant – HumanitiesNumber of Positions Available2Funded by Federal Workstudy onlyNoDescription of Job Duties and ResponsibilitiesGeneral clerical work including but not limited to: typing, data entry/management, scanning, answering telephone, preparing bulk...

  • URM Office Assistant

    4 weeks ago

    Campus, United States Fairmont State University Full time

    Posting Details Posting Detail InformationStudent Requisition Number2024118STPJob TitleURM Office AssistantNumber of Positions Available1Funded by Federal Workstudy onlyNoDescription of Job Duties and ResponsibilitiesThis position will provide support and work with the University Relations and Marketing staff. The chosen candidate will assist the URM team...

  • Office Assistant

    2 weeks ago

    Campus, United States Fairmont State University Full time

    Posting Details Posting Detail InformationStudent Requisition Number2024121STPJob TitleOffice AssistantNumber of Positions Available1Funded by Federal Workstudy onlyYesDescription of Job Duties and ResponsibilitiesGeneral clerical work including but not limited to: typing, data entry/management, scanning, answering telephone, preparing bulk mailings,...

  • Coordinator of State Aid and Special Populations

    2 weeks ago

    Campus, United States Bowling Green State University Full time

    SummaryThe Coordinator of State Aid and Special Populations is responsible for taking a leadership role in working with the Ohio Department of Higher Education (ODHE) as well as various offices across campus to implement and maintain program policies and procedures specific to state financial aid and special student populations. The Coordinator is...

  • Human Resources Manager

    5 days ago

    Campus, United States Case Western Reserve University Full time

    tendersglobal.net POSITION OBJECTIVE The Human Resources Manager is responsible for the management of the overall human resources leadership and faculty career development for the Department of Pathology. These activities include supporting the development of the strategic objectives of the department with the Administrative Director of Operations....

  • Human Resources Manager

    1 week ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVE The Human Resources Manager is responsible for the management of the overall human resources leadership and faculty career development for the Department of Pathology. These activities include supporting the development of the strategic objectives of the department with the Administrative Director of Operations. This position has...

  • International Student and Scholar Visa Advisor

    4 days ago

    Campus, United States Case Western Reserve University Full time

    tendersglobal.net POSITION OBJECTIVE Working under general direction, the International Student and Scholar Visa Advisor advises and assists the Case Western Reserve international population, primarily in F, J, and H visa status, regarding all non-immigrant visa compliance issues. The visa advisor will assist and guide prospective and current...

  • International Student and Scholar Visa Advisor

    4 days ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVEWorking under general direction, the International Student and Scholar Visa Advisor advises and assists the Case Western Reserve international population, primarily in F, J, and H visa status, regarding all non-immigrant visa compliance issues. The visa advisor will assist and guide prospective and current international students, scholars,...

  • Crisis Response Clinician 3

    3 weeks ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVEUnder the dual supervision of University Health and Counseling Services and the Division of Public Safety, the Crisis Response Clinician works as part of the newly formed Outreach Assessment Resources and Response team (OARR) at Case Western Reserve University. Specifically, this position will co-respond in the field with a certified...

  • Assistant Nurse Manager

    3 weeks ago

    Ny State Campus, United States Albany Medical Center Full time

    43 New Scotland Avenue Albany, NY 12208Department/Unit:Colorectal Surgery & Urology - C2Work Shift:Night (United States of America)The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of...

  • Director, Office of Sponsored Programs

    2 weeks ago

    Campus, United States Bowling Green State University Full time

    SummaryReporting directly to the Vice President for Research and Economic Engagement, the Director provides university-wide leadership in research administration. Oversees the Office of Sponsored Programs and Research in both pre-award and (non-accounting) post-award activities that support successful completion of faculty externally sponsored programs. The...

  • Assistant Nurse Manager

    3 weeks ago

    Ny State Campus, United States Albany Medical Center Full time

    43 New Scotland Avenue Albany, NY 12208Department/Unit:Post Surgical PRNWork Shift:Night (United States of America)The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing...

  • Assistant Nurse Manager

    3 weeks ago

    Ny State Campus, United States Albany Medical Center Full time

    43 New Scotland Avenue Albany, NY 12208Department/Unit:Short Stay SurgicalWork Shift:Night (United States of America)The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty...

  • Print Shop Operator and Postal Services Worker

    2 weeks ago

    Campus, United States Bowling Green State University Full time

    SummaryResponsible for the daily operation and management of a retail print and copy shop. Complete all necessary printing requests and customer service requests coming from BSGU departments and external customers. Order and maintain printing materials and supplies. Handle billing and retail payments pertaining to print shop operations. Supervise student...

  • Assistant Nurse Manager

    3 days ago

    Ny State Campus, United States Albany Medical Center Full time

    Department/Unit:Infectious Disease Med/Surg UnitWork Shift:Night (United States of America)Hourly range: $38.54 - $63.60The Assistant Nurse Manager has responsibility, accountability, and authority for the management of resources within the defined patient care area(s), The Assistant Nurse Manager utilizes the patient care framework that includes Total...

  • Laboratory Assistant

    6 days ago

    Los Angeles, CA - Health Sciences Campus, United States Keck Medicine of USC Full time

    The Laboratory Assistant is the department's primary support system and is responsible for procuring blood samples from patients, for preserving the integrity of specimens and for proper transporting, processing and preparation of all samples. Support from Laboratory Assistants also includes clerical functions such as answering telephone inquiries from other...

  • Clinical Nurse I Children Float Pool

    3 weeks ago

    Ny State Campus, United States Albany Medical Center Full time

    Department/Unit:Children's Hosp Float PoolWork Shift:Float Pool_5_Day (United States of America)Hourly Range: $33.00 - $33.99The Registered Professional Nurse assesses, coordinates, plans, directs, implements and manages the needs ofassigned patients throughout the episode of care with a focus on progress toward discharge, including duringtransitions...

  • Clinical Nurse I: Pediatric Float Pool

    3 weeks ago

    Ny State Campus, United States Albany Medical Center Full time

    Department/Unit:Children's Hosp Float PoolWork Shift:Float Pool_5_Day (United States of America)The Registered Professional Nurse assesses, coordinates, plans, directs, implements and manages the needs ofassigned patients throughout the episode of care with a focus on progress toward discharge, including duringtransitions within the acute care stay. The...