Department Assistant 2

4 weeks ago

Campus, United States Case Western Reserve University Full time

tendersglobal.net

POSITION OBJECTIVE

Working under general direction, the Department Assistant 2 will provide ongoing assistance to several senior staff members in the Career Center and act as the public face of the office for internal and external constituencies. The department assistant will support and organize the work for the Assistant Vice President of Careers and Corporate Engagement and several assistant/associate directors, communicate on behalf of the department with other constituencies inside and outside the university, organize meetings and events on behalf of the staff, and maintain confidential records. Serving as the initial contact for undergraduates, graduates, faculty, staff, and members of the public who seek assistance and information from the career center, the department assistant will assess needs, provide information and make referrals, as well as respond to inquiries in a helpful, friendly, informed, diplomatic and customer-focused manner. Assignments may be long term and require the individual to rely on own resources in task accomplishment.

As a professional in the division of student affairs at Case Western Reserve University, this position will be expected to contribute to building a welcoming and inclusive community, focus on the well-being of others, and encourage curiosity among those we serve.

 

ESSENTIAL FUNCTIONS

Oversee general operations of clerical staff and office procedures. Manage online calendar for career consulting appointments, mock interviews, and videoconference room. Perform additional scheduling responsibilities for the assistant vice president of careers and corporate engagement and associate directors. Serve as main front-line contact person for the career center. Initiate and follow up on routine correspondence; manage the careers@case.edu student e-mail account, process student requests and answer questions, especially student and alumni inquiries regarding access and usage of online advising and career management platforms ; answer all incoming telephone calls; screen and route calls to appropriate individuals and take RSVPs for events. Manage the career resource library: introduce students and alumni to internet-based resources, courses , and assessments; serve as the initial contact with career resource library vendors; initiate and renew contracts; collect data regarding use of online resources; and work with the Assistant Director of Student Experience for online resource content to review and recommend resources for future purchase. Collaborate with the Senior Associate Director of Career Education to compile monthly statistics and annual reports documenting student, alumni, and employer utilization of career services, including data on the online career management system and other online resources, career consulting appointments, career assessments, workshops, on-campus interviewing, experiential education programs, and special events. (35%) Check students in as they arrive for appointments and on-campus interviews. Distribute company applications to students as requested by recruiters; notify recruiters of interview cancellations and give messages when necessary. Collect on-campus interviewing student and employer evaluation forms and maintain data. Process MBTI and Strong Interest assessments and give to the appropriate career consultant. (30%) Maintain accounting/bookkeeping records for the department and provide data analysis. Authorize routine purchasing, disbursements, requisitions, travel expense statements, and journal vouchers. Serve as a resource to all staff members within the office on general university and office procedures, policies and purchasing guidelines. Process all invoicing and payment, which may include contacting employers with past due accounts to attempt to collect payment for recruitment activities (e.g., career fairs). Provide additional assistance to the executive aide with other financial duties as needed. (25%) Provide primary back-up assistance to employer experience manager (e.g., enter jobs in Handshake , print employer on-campus interviewing schedules and resume packets) in support of all recruitment activities (e.g., on-campus interviews, career fairs). Orient new employees to the office, complete associated paperwork and tasks (e.g., set up telephone, computer access) and complete tasks associated with employees departing the office. Train student assistants on the daily operations of the front desk, including scheduling appointments and answering the telephone. Work closely with the career consultant interns on project assignments. (10%)

 

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (

  • Department Assistant 2

    4 weeks ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVEWorking under general direction, the Department Assistant 2 will provide ongoing assistance to several senior staff members in the Career Center and act as the public face of the office for internal and external constituencies. The department assistant will support and organize the work for the Assistant Vice President of Careers and...

  • Business Operations Analyst 2

    5 days ago

    Campus, United States The Ohio State University Full time

    Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to...

  • Department Administrator 1

    1 month ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVE Working under limited supervision and with the direction of co-directors of the Case Western Reserve University Social Justice Institute, the Department Administrator 1 will provide overall administrative management and coordination of a limited variety of business-related functions; finance, budget, grant administration, and human...

  • Office Assistant – Humanities

    4 weeks ago

    Campus, United States Fairmont State University Full time

    Posting Details Posting Detail InformationStudent Requisition Number2024122STPJob TitleOffice Assistant – HumanitiesNumber of Positions Available2Funded by Federal Workstudy onlyNoDescription of Job Duties and ResponsibilitiesGeneral clerical work including but not limited to: typing, data entry/management, scanning, answering telephone, preparing bulk...

  • Office Assistant

    4 weeks ago

    Campus, United States Fairmont State University Full time

    Posting Details Posting Detail InformationStudent Requisition Number2024121STPJob TitleOffice AssistantNumber of Positions Available1Funded by Federal Workstudy onlyYesDescription of Job Duties and ResponsibilitiesGeneral clerical work including but not limited to: typing, data entry/management, scanning, answering telephone, preparing bulk mailings,...

  • Assistant Professor – Computer Science – Cybersecurity

    2 weeks ago

    Campus, United States Bowling Green State University Full time

    SummaryThe Department of Computer Science at Bowling Green State University invites applications for three Assistant Professor positions (full-time, 9-month, tenure-track), all with August 2024 start dates. One position is in Cybersecurity, one is in Data Science, and the third is in Software Engineering.Information about Program and College The Department...

  • Student Intern – Radiation Therapy Assistant

    4 days ago

    Campus, United States The Ohio State University Full time

    Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to...

  • Student Intern

    4 days ago

    Campus, United States The Ohio State University Full time

    tendersglobal.net Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at...

  • Privacy Program Operations Assistant

    5 days ago

    Campus, United States tapwage Full time

    HOW WE CARE FOR YOU:At Rochester Regional Health, we are dedicated to getting health care right. Our robust benefits and total rewards foster employee wellbeing, professional development and personal growth. We care for your career while caring for the community. Pension Plan Retirement Plan Comprehensive Benefits Package Tuition Reimbursement Benefits...

  • Medical Director, Division of Maternal Fetal Medicine, Department of Obstetrics and Gynecology,

    2 weeks ago

    Ogontz Campus, United States Jefferson Health Full time

    The Department of Obstetrics and Gynecology at Jefferson Abington Hospital is now recruiting candidates for a full-time, employed faculty Medical Director of Maternal Fetal Medicine. Jefferson Abington Hospital has enjoyed an accomplished private practice model of MFM providers for over 30 years, and due to multiple retirements, is building out the next...

  • Staff Nurse

    5 days ago

    Campus, United States The Ohio State University Full time

    Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to...

  • Extra Help Instructor of Allied Health

    5 days ago

    Campus, United States University of Arkansas Full time

    Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter "Find Jobs" in the Workday search bar to view open positions.All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to...

  • Coordinator of State Aid and Special Populations

    4 weeks ago

    Campus, United States Bowling Green State University Full time

    SummaryThe Coordinator of State Aid and Special Populations is responsible for taking a leadership role in working with the Ohio Department of Higher Education (ODHE) as well as various offices across campus to implement and maintain program policies and procedures specific to state financial aid and special student populations. The Coordinator is...

  • Human Resources Manager

    3 weeks ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVE The Human Resources Manager is responsible for the management of the overall human resources leadership and faculty career development for the Department of Pathology. These activities include supporting the development of the strategic objectives of the department with the Administrative Director of Operations. This position has...

  • Graduate Teaching Assistant

    5 days ago

    Auraria Campus, United States Metropolitan State University of Denver Full time

    DepartmentSocial WorkSalary For Announcement The Hourly Rate for this temporary position is $18.29 per hour. This position is a Temporary position that is not benefits-eligible. Position Summary The Graduate Teaching Assistant (G-TA, Temporary Hourly Administrative) Program facilitates opportunities for recent graduates of MSU Denver's MSW program to...

  • International Student and Scholar Visa Advisor

    3 weeks ago

    Campus, United States Case Western Reserve University Full time

    POSITION OBJECTIVEWorking under general direction, the International Student and Scholar Visa Advisor advises and assists the Case Western Reserve international population, primarily in F, J, and H visa status, regarding all non-immigrant visa compliance issues. The visa advisor will assist and guide prospective and current international students, scholars,...

  • International Student and Scholar Visa Advisor

    3 weeks ago

    Campus, United States Case Western Reserve University Full time

    tendersglobal.net POSITION OBJECTIVE Working under general direction, the International Student and Scholar Visa Advisor advises and assists the Case Western Reserve international population, primarily in F, J, and H visa status, regarding all non-immigrant visa compliance issues. The visa advisor will assist and guide prospective and current...

  • Food Service Manager 3

    5 days ago

    Campus, United States The Ohio State University Full time

    Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to...

  • Sponsored Programs Post-Award Coordinator

    7 days ago

    Campus, United States Bowling Green State University Full time

    SummaryThe Sponsored Programs Post-Award Coordinator (SPPAC) provides post-award support on existing grant awards. Such support is provided to both the Office of Sponsored Programs and Research (OSPR) and the research faculty engaged in funded projects. While this support is primarily non-financial, there are significant responsibilities which involve a...

  • Food Service Manager 3

    4 days ago

    Campus, United States The Ohio State University Full time

    tendersglobal.net Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at...