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Research Administrator

2 months ago

Chicago, Illinois, United States Northwestern University Full time
Apply for JobJob ID50142
LocationChicago, Illinois
Add to Favorite JobsEmail this Job

Department: MED-Inst for Pub Health & Med
Salary/Grade: EXS/8

Job Summary:

The Institute for Public Health and Medicine (IPHAM) within Northwestern's Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people. It is comprised of 18 thematic research centers and over 600 members all dedicated to impacting the community through their unique lens. IPHAM is recruiting a research administrator to collaboratively support IPHAM's faculty with pre and post award grants management.

Specific Responsibilities:

Complexity

  • Typically administers multiple research projects such as:
  • Single Principal Investigator (PI) proposals, grants &/or contracts
  • Basic multi-PI or multi-unit proposals, grants &/or contracts
  • Research portfolio for a small to mid-sized unit
  • NIH U-approximately $500K+/yr. over multiple yrs.
  • NIH P-approximately $500K+/yr. over multiple yrs.
  • NIH T-approximately $100-$200K+/yr. over multiple yrs.
  • DOD and industry awards
  • Center or program grants
  • Proposals with cost sharing
  • Fixed-price contracts
  • Non-funded negotiations such as NDAs, user agreements

Pre-Award

  • Manages pre-award administration of grants &/or contracts.
  • Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
  • Establishes procedures at the small to mid-sized unit level related to pre-award administration.
  • Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
  • Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
  • Coordinates IRB and IACUC protocols.
  • Prepares &/or reviews complete budget.
  • Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.

Post-Award

  • Completes post-award administration of research grants &/or contracts.
  • Reviews account establishment.
  • Manages effort commitments of key project personnel.
  • Approves high-value/high-risk expenditures.
  • Interprets awards documents.
  • Reviews and reports expenditures.
  • Verifies processing of cost share transactions.
  • Reviews award budget status with PIs.
  • Provides data needed for interim and final financial and technical progress reports.
  • Facilitates account close out activities, coordinating with ASRSP as needed.
  • Establishes procedures at the small to mid-sized unit level related to post-award administration.
  • Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
  • Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial

  • Oversees unit's entire sponsored project portfolio.
  • Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
  • Provides information to senior management that is used for department budgeting purposes.

Compliance

  • Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Alerts supervisor to potential higher risk compliance issues.

Supervision

  • Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 3 years research administration or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented
  • Multi-tasking, communication
  • Self-starter, diplomatic, pro-active, manage stress

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Target hiring range for this position will be between $67, ,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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