Administrative Strategist to CEO

3 weeks ago

Burbank, California, United States Information Technology Partners Full time

Company Description

Information Technology Partners, Inc. (ITP) founded in 1991, is an information technology design and support firm specializing in contemporary network and client computing technologies. ITP provides hardware, software, backup services, customized solutions, security software and technical support to its partners, providing services to its clients located throughout the United States and internationally.

We are seeking an experienced and motivated full-time on-site Administrative Strategist to CEO who can facilitate initiatives for the CEO, act as a trusted partner to deliver professional and productive executive support.

Job Description

This pivotal role will ensure the CEO's time is optimally aligned with their priorities. The successful candidate will manage a dynamic meeting schedule over multiple time zones on a daily and evolving basis. Operating at a high level, you will provide invaluable assistance to the CEO in navigating C-suite responsibilities.

More than just administrative support, this role acts as a trusted partner to both the CEO and leadership team, using expert organization skills and a proactive approach to coordinate deliverables.

Working in a fast paced, dynamic environment, this critical role requires exceptional communication and relationship management skills, meticulous attention to detail, and the ability to manage complex schedules, confidential information with discretion and lead the execution of projects across the organization. Other responsibilities include:

  • Manage incoming communications and prioritize in terms of urgency and relevance to the CEO and leadership team's activities
  • Lead and manage special projects as assigned by the CEO, providing project support and coordination to ensure successful execution.
  • Assist in the coordination of cross-functional team activities to ensure alignment with company objectives and deadlines.
  • The position requires excellence in primary administrative functions and responsibility for executive-level interfaces, potential contact with customers and partners, as well as contact with all levels of employees.

Qualifications

  • Bachelor's degree strongly preferred, or equivalent combination of education and experience.
  • Proven experience providing executive-level support to C-suite executives in a fast-paced environment.
  • Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
  • Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
  • Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
  • Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required.

Additional Information

Please include your salary expectation when applying.
Principals only. No agencies.
We do not offer H1B Visa sponsorship.

The pay is based on the local market and on the skills that the individual brings to the opportunity. Base pay for this role is $75,000/yr-$100,000/yr DOE.

EEO Statement

ITP offers Equal Employment Opportunity to all qualified applicants, regardless of race, color, religion, national origin, sex, age, disability, genetic, or any other status protected by federal, state, or local laws.

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