Executive Assistant to CEO

3 weeks ago

Burbank, United States Harper's Club Full time

**About Harper’s Club**:Based out of Napa, CA, Harper’s club is a bespoke wine advisory firm with eight staff located across California, Colorado and Texas. We offer the very best wine, spirits, and experiences, and work closely with our clients to recommend wines that fit their preferences and build world class wine collections. We take great pride in our exceptional customer service, premium product selections, and long-lasting relationships with both clients and wholesalers.

**Job Responsibilities/Requirements**:

- Manage Founder’s calendar, correspondence, credit card expenses and reservations.
- Plan and book high-end travel itineraries and events for Harper’s Club clients.
- Manage third party contractors (website, marketing, social media, and public relations).
- Support the Founder in managing social media presence (discreet and mínimal).
- Assist in human resource management, including new employee on-boarding, backup payroll processing; compliance with California labor law.
- Provide general administrative support and planning, including weekly company meetings on Teams and biannual company meetings in person.
- Monitor and purchase office supplies, equipment, and electronics, working within the company’s sustainability plan.
- Book company travel, accommodation, and restaurants.
- Occasional wine deliveries or pickups from clients in the LA area.
- Occasional travel in support of Founder.
- Other tasks as assigned by Founder.

**Additional Benefits**:As a full-time member of the team, you will receive a variety of benefits that are included with the salary.
- 401k w/ matching
- Paid medical, vision, and dental insurance
- PTO
- Flexible schedule
- Issued a MacBook Air upon employment
- Monthly stipend for home internet and personal cellphone usage

**Qualifications**
- 5-7 years of experience as an Office Manager or Executive Assistant
- Proven track record with travel management and HR administration
- Previous experience and network in the wine, travel or hospitality industry
- Proficiency in NetSuite required
- Professional written and verbal communication skills required
- Excellent social media skills: Instagram, Facebook, X and scheduling platforms, such as LATER
- Excellent time management skills and the ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- A creative mind with an ability to identify areas for improvement
- Undergraduate degree preferred

Pay: $65,000.00 - $75,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- What specific experience, knowledge, or skills do you possess that would translate effectively to this executive assistant position?

**Education**:

- Associate (required)

**Experience**:

- NetSuite: 1 year (required)
- Executive assistant: 5 years (required)

Ability to Relocate:

- Burbank, CA 91505: Relocate before starting work (required)

Work Location: In person

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