Office Coordinator

1 month ago

Baltimore, Maryland, United States MEDSTAR HEALTH Full time

General Summary of Position

Job Summary:

MedStar Health is looking for an Office Coordinator to join our team at MedStar Good Samaritan Hospital in the Community Health department.

This position supports the Grants Compliance functions of the Care Transformation team, responsible for a portfolio of approximately $5M in government grant awards. Position will support financial compliance activities using financial databases (Oracle), SharePoint Audit library, and Excel. Position will support performance metrics reporting through data aggregation and analysis using billing and EHR databases. Maintenance of back up support to all grant reports through timely SharePoint library updating. Manage grant invoicing and purchasing processes. Follows Grant Compliance SOPs on file in Care Transformation SharePoint Resource Library.

Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move

Primary Duties:

  • Answers telephone, screens and routes calls, takes messages and provides prompt and appropriate assistance to callers. Picks up, opens, and routes incoming mail and distributes correspondence and other material. Receives deliveries. May be required to transcribe minutes and take dictation.
  • Arranges/schedules meetings, conferences, seminars, and other related activities for the department and supervisor. Plans, organizes, and coordinates special projects, programs, and/or events for the department.
  • Collects and maintains statistics as needed. Maintains personnel records including licenses if applicable and prepares and submits personnel forms and processes job actions. Prepares and submits weekly payroll data sheets, collects, and distributes payroll checks and resolves payroll issues within the department.
  • Monitors and orders supply and requests maintenance of office equipment. Monitors work order request and acts as liaison with vendors and negotiates and resolves problems/issues. Recommends equipment replacement and research replacement options. Obtains/maintains contracts with maintenance/repair companies.
  • Processes check requests, travel requests, invoices, billing, and purchase orders. Prepares weekly or monthly statistical reports of charges to department budget and investigate variances. Maintains accurate database and filing systems for the department.

Qualifications:

  • High School Diploma or GED, Required.
  • Minimum of 3 years Administrative/Secretarial experience including transcription experience, Required.
  • Strong working knowledge of Microsoft Word, Excel, and Access software applications.


Primary Duties and Responsibilities

Minimum Qualifications

Knowledge, Skills, and Abilities

  • Strong working knowledge of Microsoft Word, Excel, and Access software applications.
  • Excellent verbal and written communication skills.
  • Good problem solving, customer service and time management skills.
  • Transcription skills may be required.


This position has a hiring range of $ $38.49

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