Staff Assistant
Found in: beBee jobs US - 2 weeks ago
This position is located at Department of Housing and Urban Development, Office of the Secretary of Housing and Urban Development.
This opportunity is also open to Status eligibles under announcement 24-HUD-986. Please refer to that announcement for details on open period, eligibility, and how to apply.
Duties
As a Staff Assistant, you will:
- Make appointments for the Assistant Secretary at own discretion and is authorized to acknowledge invitations to attend or address important gatherings. Independently schedule meetings for the Assistant Secretary, assuring they are noted on his calendar. Gather background materials for use at the meetings and notify appropriate HUD personnel on meetings of interest to them or which they should attend. Assemble all pertinent background materials prior to the meetings.
- Receive and screen telephone and personal calls from high level private and government officials, Members of Congress and staff. Handle directly those matters that do not need the immediate, direct attention of the Assistant Secretary, and refer, with priority, those that should be addressed by the Assistant Secretary.
- Coordinate all the Assistant Secretary's travel arrangements, complete travel orders and travel vouchers. Work with various organizations on travel arrangements when the Assistant Secretary is scheduled at conferences and meetings.
- Receive visitors to the Assistant Secretary's office and if unscheduled, tactfully determines the importance of the visit. Determine which matters can be handled directly and those that should be referred to the Assistant Secretary or other staff members. Maintain knowledge of congressional calendars including session terms, recess dates, pertinent committee schedules and leadership meetings and activities.
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