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Payroll Manager

2 months ago

Chicago, Illinois, United States fairlife LLC Full time

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With nearly $2B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit


job purpose: The Payroll Manager is responsible for overseeing and directing payroll procedures, ensuring compliance with laws and tax obligations, and maintaining accurate payroll records.

responsibilities:

  • Oversees end-to-end payroll processing, including salary calculations and managing deductions, including garnishments.
  • Subject matter expert related to payroll regulations, procedures and policy. Answers questions from employees regarding their paychecks, including earnings, withholdings, deductions, and garnishments.
  • Processes, reviews, and balances payroll for exempt and non-exempt employees, ensuring payroll-related transactions are processed accurately and timely.
  • Performs analysis of payroll and tax compliance issues identified by ADP and executes appropriate solutions.
  • Collaborates with the human resources and finance departments to seamlessly integrate payroll and employee data.
  • Ensures all new hires, terminations, promotions, and other employee status changes in the payroll system are correctly paid out to employees.
  • Balances the payroll runs by resolving payroll discrepancies.
  • Complies with federal, state, and local legal requirements by researching existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Manage key annual audits such as, 401(k), worker's compensation, and external financial audits.
  • Manages benefit and deductions invoices and process for payment.
  • Month and YTD Payroll cost and headcount reporting by site and department to support variance analysis and budgeting process.
  • Allocate health insurance costs monthly (fixed amount, actual headcount by dept) - new methodology planned for 2025.
  • Prepare/Post actual and accrued payroll and incentive entries to general ledger.
  • Understand financial posting profiles and processes to assess best practices related to payroll system implementation.
  • All other duties as assigned.

skills/qualifications required:

  • Bachelor of Accounting or Finance Degree, or equivalent experience
  • 5+ years' experience performing payroll-related functions required
  • Strong knowledge of payroll tax laws
  • ADP experience a plus
  • Knowledge of tax regulations related to payroll, including withholding and reporting requirements.
  • Foundational accounting knowledge and financial analysis
  • Proficient in Microsoft products, database software and other applicable accounting and financial software and systems
  • Strong attention to detail and the ability to prioritize
  • Ability to handle multiple tasks simultaneously and switch between tasks quickly
  • Ability to build collaborative relationship with cross functional internal and external teams
  • Ability to handle ambiguity and work in a fast paced, high growth, entrepreneurial environment

position location: Chicago, IL

reports to: VP Finance & Accounting

travel requirements: Minimal (