Executive Assistant to the CEO and CTO

2 weeks ago

San Francisco, California, United States Tecton Full time

At Tecton, we solve the complex data problem in production machine learning. Tecton's feature platform makes it simple to activate data for smarter models and predictions. Tecton abstracts away the complex engineering to speed up innovation.

Tecton's founders developed the first Feature Store when they created Uber's Michelangelo ML platform, and we're now bringing those same capabilities to every organization in the world.

Tecton is funded by Sequoia Capital, Andreessen Horowitz, and Kleiner Perkins, along with strategic investments from Snowflake and Databricks. We have a fast-growing team that's distributed around the world, with offices in San Francisco and New York City. Our team has years of experience building and operating business-critical machine learning systems at leading tech companies like Uber, Google, Meta, Airbnb, Lyft, and Twitter.

We are seeking a highly organized and proactive Executive Assistant to support our CEO, CTO, and the executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to traditional executive support responsibilities, this role will also involve working on special projects that are critical to our company's growth and innovation.

Responsibilities

  • Proactively manage all aspects of CEO & CTO's calendar across internal meetings and external engagements, proactively resolving all conflicts and optimizing weekly calendar loads
  • Keep well informed of CEO commitments and responsibilities, and contribute to the development and implementation of organizational processes and systems to improve efficiency.
  • Provide comprehensive support to the CEO, CTO, and executive suite, ensuring efficient operation of the leadership team.
  • Attend key meetings as needed, track follow-ups and deliverables; prepare and edit correspondence, communications, presentations, and other documents.
  • Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
  • Coordinate domestic and international travel within Tecton's travel policy, and manage and reconcile expense reports.
  • Assist in various business and People-related cross-functional projects
  • Flex to new responsibilities as needs arise, capabilities match, and time permits

Qualifications

  • 7+ years of demonstrated success in supporting Executives.
  • You have demonstrated ability to prioritize tasks, anticipate the needs of the CEO, and stay organized in a demanding environment.
  • Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills, business judgment and communication skills are crucial for this role.
  • Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions.
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly.
  • Ability to demonstrate professionalism, discretion, and confidentiality.
  • Proficiency with Google Suite, Zoom, Slack, and DocuSign.
  • You can work non-standard, flexible work hours as required.
  • You must be willing to commute to local based SF-headquarters regularly.

Tecton values diversity and is an equal opportunity employer committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other applicable legally protected characteristics. If you would like to request any accommodations from the application through to the interview, please contact us at

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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