Administrative Assistant

2 weeks ago

New York, New York, United States Design Bridge and Partners Full time

About us

At Design Bridge and Partners, we believe design is the most powerful means of driving positive change. Whatever the business. Whatever the challenge. Because design answers the big questions. Reshaping how organizations behave, and how people experience the world. So, we're redefining what design is, and what design can do for brands, businesses, people and planet. We are a revolutionary design partnership.

We see design as the thread that unifies brand across strategy, identity, experience, and guardianship. With 850 people in 12 countries, our clients include NASA, Unilever, Coca-Cola, Microsoft, Diageo, Mastercard, Intel, Mondelez, Tencent, HSBC, Colgate, Reckitt, Fortnum & Mason and the BBC.

Why us?

World-famous brands. National icons. Technology unicorns. Plucky upstarts no one's yet heard of. You'll get to work on all of these, with a team of brilliant, optimistic people right by your side and across the world.

We're passionate about our people and their careers. We'll help you to develop your skills and provide you with outstanding benefits. So, you'll have a chance to make your mark on our future, as we make a mark on yours.

About the role

We are looking for a highly organized, energetic superstar to join our team as an Administrative Assistant. The ideal candidate is a trusted professional and will act as an extension of the leadership team in terms of voice, judgment and decision making. You are comfortable managing highly sensitive information and maintain incredibly high standards of confidentiality.

You will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person thrives at being mindful of details in a fast-paced environment with a diverse group of people, at all levels. This position will play an integral role in the daily flow, success and operations of Design Bridge and Partners.

If you consider yourself a hungry, proactive, thoughtful and kind professional, who is looking to learn from top tier talent in a fast-paced agency setting, this could be the role for you.

What you'll do

  • Build a partnership with the executives and work together positively and effectively.
  • Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated.
  • Act as a brand ambassador for not only the executives but Design Bridge and Partners as a whole. Being the first point of contact for many clients and stakeholders the ideal candidate will always present themselves as an extension of the executives.
  • Act as the executives' right hand, anticipating needs for maximum efficiency and impact with all communications, tasks, meetings & projects.
  • Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.
  • Tackle any and all tasks to ensure the executives can maximize their time to focus on strategic areas relating to the ongoing development of the business.
  • Adapt to changing demands and responsibilities quickly. A true problem solver, someone who can pivot without missing a step.
  • Manage full calendar and scheduling commitments.
  • Organize intricate global travel and anticipate last minute changes.
  • Coordinate internal/external meetings, logistics and communications.

About you

  • 3-5 years' experience supporting and interacting with C- level Executives.
  • Previous experience working in a creative environment.
  • Strong written and oral communication skills while maintaining a warm and professional demeanor.
  • Strong business acumen and the ability to quickly learn and absorb new information.
  • Strong work-ethic, can-do attitude, proactive and forward-thinking.
  • Excellent interpersonal and communication skills. You are someone who can get along with everyone.
  • Highly organized and strategic thinker with an ability to multitask.
  • A self-starter with high levels of initiative, always looking for the most effective way to achieve success.
  • Self-motivated and flexible, with a passion to 'get things done' yet have fun along the way.
  • Trustworthy, diplomatic and discrete (you will regularly be party to confidential information).
  • Flourishes in a creative, fast-paced environment.
  • Enjoys collaborating and is team-oriented.

The base salary for this position at the time of this posting may range from $50,000 to $105,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.

Our commitment to Diversity & Inclusion:

We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination, where our people and their uniqueness can shine and be celebrated. We're working to set a standard for the industry as a whole, creating a culture of equity and belonging. We may not be perfect, and we know there is work to do, but we regularly check with our teams and Employee Resource Groups on how we are doing, using their insight to frame our thinking and actions, so we can all do better, working as one team.

#LI-DNI #LI-DNP

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