Grant Operations Specialist

3 days ago

Minneapolis, Minnesota, United States Hennepin County Medical Center Full time

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

SUMMARY

We are currently seeking a Grants Operation Specialist to join our team. This person will manage post-award coordination, ensure compliance, and partner with internal and external grant stakeholders. Works with program lead to establish grant-reporting processes, internal and external. Supports grant team operations by maintaining databases, improving workflow, analyzing data, preparing reports, and maintaining reference materials. Responsible for ensuring grants function well within the HHS system. Local candidate preferred, but remote allowable.Local candidate preferred, but remote allowable.

RESPONSIBILITIES

Grants Administration (40%)
1. Provides post-award coordination:
a. Facilitate kick-off meetings with the program, Grant and Finance teams and any other
necessary partners, establishing the internal relationships with grant stakeholders,
setting up, communicating, and tracking all key deadlines and reporting requirements.
b. Build out tech capacity of teams, eliminating redundancies in file storage and
versioning issues and highlighting available resources such as Teams to ensure
collaborative documents are available online in real-time.
c. Increase the collaborative work between grant stakeholders and grant team.
d. Partner with the Program and Finance team to assist in budget revisions, contract
extensions, including both time (only) and both time and financial carryover requests.
e. Ensure ongoing compliance with external funders and build solid partnerships
between the program team and external funders.
f. For a targeted group of funded projects, monitors grant reporting deadlines, spending
usage, detail budget vs actual and collaborates with stakeholders to ensure timely
use of funds.
g. Manages electronic portals registration.

2. Provides project management as needed on large grant projects led by the Grant Team. Tasks
will vary by project.

Grant Operations (50%)
1. Maintains submission and award tracking in relevant databases and assures data integrity.
2. Documents and maintains operational workflows; ensures best practices and identifies
opportunities for improvement.
3. Prepares and analyzes grant team data and prepares customized reports for leaders.
4. Maintains Reference Library, Grants Manual, and other operational resources.
5. Represents the Grant Team and/or HHF on system-wide committees as mutually agreed.

Other Duties as Assigned (10%)

QUALIFICATIONS

Minimum Qualifications:

Education:

  • Bachelor's Degree in related field; healthcare administration, finance, nonprofit management, public administration, business, etc.
  • Experience in grants administration - from grant proposal inception to
    project completion of a sponsored program.
    OR
  • An approved equivalent combination of education and experience.

Knowledge/Skills/Abilities:

  • Ability to communicate effectively.
  • Ability to work with individuals from diverse backgrounds.
  • Ability to set priorities and to work comfortably in a fast-paced, deadline-driven environment.
  • Analytical ability and proficiency with related computer programs including
    Microsoft Office, contact management systems, accounting software, etc.
    Strong spreadsheet skills (ie Excel) specialist.

Preferred Qualifications:

  • Three (3) years related experience preferred.
  • Familiarity with granting agencies; including federal, state, county and city
    agencies as well as corporate and private sponsors.
  • Some beginning accounting skills.
  • Familiarity with reporting functions on HRSA EHBs
  • Local candidate preferred, but remote allowable.

You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.

Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

Primary Location: MN-Minneapolis-Downtown Campus Standard Hours/FTE Status: FTE = hours per pay period)Shift Detail: DayJob Level: StaffEmployee Status: Regular Eligible for Benefits: YesUnion/Non Union: Non-Union Job Posting: Jun

EEO/Disability/Veteran employer.

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