Site Administrative Coordinator
3 weeks ago
Work Schedule
OtherEnvironmental Conditions
OfficeJob Description
As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
SUMMARY:
The Site Administrative Coordinator supports the Asheville, NC manufacturing site for Thermo fisher Scientific Provide administrative support to the Site Director and senior leadership team. Your role is critical to the success of the Laboratory Equipment team by enabling streamlined and efficient communications among the various colleagues while assuring an organized office environment and manufacturing environment for the employees.
What will you be doing?- Prioritize and coordinate meetings (both on and off site).
- Support Business Resource Groups (BRGs) supporting diversity and inclusion.
- Manage conference room calendars and catering arrangements for various meetings and corporate site visitors.
- Ensure break rooms and conference rooms are maintained and stocked.
- Design and order annual t-shirts for 500 employees. Order and support recognition awards and events.
- Manage the flow of communication to the site via email announcements and digital communication boards (35% of time).
- Order office supplies and equipment for office area. Work with cafeteria staff for Holiday meals, OT schedules, and weekly menu (attend monthly meetings with catering manager and procurement manager). Process purchase orders and invoices as needed.
- Manage credit cards for site expenses including Purchase Card and Travel & Entertainment card. Submit expense reports and reconcile expense reports monthly.
EDUCATION
- High School diploma or GED is required, or equivalent combinations of education, training, and meaningful work experience may be considered.
- Associates degree preferred.
EXPERIENCE
- Minimum of 3+ years hands on professional administrative experience supporting a functional business leader. Manufacturing and/or hospitality experience preferred.
- Demonstrated experience in working independently and creatively to identify, analyze, and solve problems. Must have strong written and verbal communication skills.
- Interact and connect with individuals at all levels of the organization. Must have excellent knowledge and experience in the Microsoft Office Suite of software applications (MS Word, Excel, Access, and PowerPoint).
- Work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
- Must type 60 w.p.m. and possess excellent business writing, editing, and proofreading skills.
KNOWLEDGE, SKILLS, ABILITIES
- Good interpersonal skills. Make travel and guest arrangements.
- Lead meeting logistics: invitations, room reservations, arrange catering.
- Adaptability/Flexibility – being open to change, variety and work as a great teammate. Ability to reconcile expense transactions timely. Ability to handle and prioritize multiple tasks at one time.
- Ability to connect with persons outside the organization.
- Ability to take raw data and convert to charts/graphs. Ability to make PowerPoint presentations from scratch. Occasional overtime may be required.
PHYSICAL REQUIREMENTS:
Position requires moving about office location in a manufacturing environment; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time. Lifting up to 30 pounds; stocking break rooms, stocking refrigerators in meeting rooms and have the ability to climb up and down stairs including walking and carrying
items.
We offer competitive salary, an annual incentive bonus plan, 401K with company match up to 6%, tuition reimbursement and a range of other employee benefits We foster an exciting company culture that encourages innovation, forward-thinking, and an outstanding career and development prospects. Come be a part of the team
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued
APPLY TODAY
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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