![Black & Veatch Family of Companies](https://media.trabajo.org/img/noimg.jpg)
Office Manager
4 weeks ago
We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.
Company : BVCI
Req Id : 103722
Job Title : Office Manager - OH
Location : PJOTTAWA
Business Unit Sector : BVC-BVOPS-BVCI CONSTRUCTION
Department: BVCI2 BV OPS UNION CONSTRUCTIO
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire: Yes
Visa Sponsorship Available: No
Recruiter : Jake Hojnowski
Job SummaryThis project is located in Ottowa, Ohio and requires mobilizing to site for the duration of the assignment.
Union Payroll experience strongly preferred but not required.
Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically either a smaller direct hire project or larger construction management project. Acts as main administrative liaison between site office and home office administrator. Performs and/or oversees activities relating to accounting, timesheets, human resources, equipment and supplies. Addresses craft payroll issues for projects. Has daily contact with various clients, subcontractors and company employees. May plan, organize, direct and negotiate project office activities if required.
#LI-JH1
Key Responsibilities- Supervises administrative support functions and staff as needed, including receptionist and document control clerk, and possibly secretaries and file clerks
- Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions
- Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
- Advises management regarding various HR polices and procedures, as well as applicable federal and state regulations
- Provides guidance regarding the disciplinary process . Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rules and regulations
- Collects or coordinates timesheet collection and entry for Black and Veatch professionals and/or craft personnel . Supervises all field accounts payable (AP) duties including the entry of purchase orders, matching of invoices with materials receiving reports, and submittal of documentation to home office AP for payment
- Maintains office equipment
- Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
- Assists Project Field Management with administering and communicating policies and procedures
- Assists in project site mobilization and demobilization activities involving project team and equipment
- Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
- Enters cost code information for Procurement cards, approves purchases when necessary, and submits corresponding documentation to home office procurement
- May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
- May purchase office equipment and supplies
- Coordinates craft recruitment, hiring, employee orientation, interpretation of procedures and policies, and terminations
- Processes new hire craft paperwork and enters data into the human resource information system
- Processes craft personnel transactions (manually and electronic), including transfers, promotions, pay rate changes, leaves of absence, field allowances, terminations, personal changes, and status changes . Coordinates weekly craft payroll with home office payroll staff
- May track man hours and assign corresponding cost codes to craft timesheets
- May be responsible for administering substance abuse testing
- May participate in unemployment hearings for craft, conduct research, and collect related documentation
- Supports continuous improvement efforts and the change management effects associated with the implementation of improvements
- May supervise work of others
- Responsible for hiring, discipline, and pay administration of their subordinates
- List supervised positions: Payroll, Document Control, Receptionist and other Administrative staff
- High School Diploma or Equivalent
- Human Resources and PeopleSoft experience preferred
- Some supervisory experience preferred
Preferred Skills:
- Knowledge of administrative policies and procedures
- Knowledge of HR policies and procedures
- Knowledge of employment law, FMLA, ADA
- Knowledge of HRIS policies and procedures
- Knowledge of time reporting policies and procedures
- Knowledge of expense reporting policies and procedures
- Knowledge of electronic file storage system
- Supervisory skills
3+ years relevant experience required. Some related open shop and/or union experience required. Some Direct Hire experience required for Direct Hire assignments. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Certifications
Work Environment/Physical Demands
Extensive field office environment; limited travel.Field office environment Extensive Travel LimitedCompetencies
CollaboratesCommunicates effectivelyCourageDirects workInstills trustInterpersonal savvyOrganizational savvySalary Plan
ADM: Administrative/BusinessJob Grade
004
Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here and here.
Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
-
Business Office Manager
1 week ago
Ottawa, United States Skilled Nursing of Illinois Full time**JOB SUMMARY** The Business Office Manager is a dual role incorporating Human Resources. **DUTIES & RESPONSIBILITIES** Responsible for payroll and time clock processing. Orients employees on benefit plans to ensure individuals have an understanding of benefit offerings and enrollment provisions. Counsel employees on plan specifications so that...
-
Security Officer
2 weeks ago
Ottawa, United States Allied Universal Full timeJob Description:Allied Universal is seeking Security Supervisors to oversee a Utility Company based in Spring Valley.Position: Full TimeWork Shifts Available: Morning, Afternoon, Evening, and OvernightWorkdays: Candidates should have flexibility from Monday to SundayDaily Pay Available: Get paid before paydayPay Rate: $22.50 / hourKey Responsibilities: Must...
-
Financial Officer
1 week ago
Ottawa, United States LaSalle County Nursing Home Full time**Essential Duties and Responsibilities**: **The primary purpose of your position is to process and submit medical insurance claims, consistently follow up on unpaid claims utilizing monthly aging reports and filing appeals when necessary to enhance maximum reimbursement.** - Verify all patient demographic, guarantor and insurance information. - Post...
-
Security Officer
2 weeks ago
Ottawa, Illinois, United States Lutheran Life Communities Full timeJoin our team as a Security Officer at Pleasant View Skilled Nursing Community! At Pleasant View, you will kickstart a fulfilling career in a faith-based organization that values its team members and calls them to serve.Pleasant View fosters a culture of growth, appreciation, and reinvestment in its team.Discover why Pleasant View is the ideal choice:A...
-
Senior Procurement Officer
2 weeks ago
Ottawa, United States Renaud Consulting Full timeWe currently have a requirement for a public sector client looking for 3 Senior Procurement Officers. Please see below for the qualifications and requirements.The Resources are required to perform the following tasks (but not limited to) in support of the Vendor Management Developing and maintaining Vendor & Client communication and relationships to collect...
-
Security Officer
4 weeks ago
Ottawa, United States Allied Universal Full timeJob Description Starting Pay: $19.81 / Hour Resume Required – No Candidate Will be Considered Without Uploading a Resume Open Availability Required Great Opportunity for Veterans! Leadership Opportunity with a Growing Company! Allied Universal is currently hiring a Field Supervisor (FS) to support operations for remotely managed accounts...
-
Cook - LaSalle County Sheriff's Office
4 weeks ago
Ottawa, United States Consolidated Management Company Full timeFounded in 1975, Consolidated Management Company is a rapidly growing food service provider currently operating facilities in 10 states. Our Team Members represent our company with integrity, honesty, and a commitment to providing an outstanding prod Cook, Sheriff, County, Office, Restaurant, Business Services
-
Manager
4 weeks ago
Ottawa, United States GTL Enterprises LLC Full time**YOU MUST BE ABLE TO PASS AN ILLINOIS STATE POLICE BACKGROUND CHECK AND HAVE AN EXCELLENT DRIVING RECORD EVEN TO BE ELIGIBLE FOR THIS POSITION.** **This person will help train employees, stock accounts, cover for employees, help make our accounts look spotless, and help keep our customers 100% HAPPY!!! It's an advantageous position to know you are making a...
-
Front of House Manager
4 weeks ago
Ottawa, United States PharmaCann Full timePharmaCann, Inc. owns and operates best-in-class production facilities and retail dispensaries for cannabis-based products. We currently operate in the States of Illinois, New York, Massachusetts, Ohio, Pennsylvania, Maryland, Colorado and Michigan as a medical and/or adult use cannabis provider to patients and customers. We are looking for energetic,...
-
Account Manager
4 weeks ago
Ottawa, United States Vyve Broadband Full timeJob DescriptionJob DescriptionEagle, Vyve and Northland are leading broadband Internet providers serving largely non-urban communities in 16 states. A technology leader in the cable and broadband sectors, Vyve Broadband offers an extensive range of broadband, fiber connectivity, cable television and voice services for commercial and residential customers....
-
Safety & Security Officer (Part-Time) (20339)
4 weeks ago
Ottawa, United States Ottawa University Full timeJob Details Job Location: Ottawa University - Ottawa, Kansas - Ottawa, KS Position Type: Part Time Under 20 Hours Salary Range: Undisclosed Travel Percentage: No - Driving MVR Job Category: Protective Services Description OUR UNIVERSITY Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States,...
-
Medical Office Admin
4 weeks ago
Ottawa Hills, OH, United States Bubbas33 Full timeAs a Bubba’s 33 team member, you’ll take pride in hand-crafted food and friendly service. Bubba’s 33 is looking for a rock star Administrative Assistant who is an effective communicator and will assist the Management Team with the proper flow of all office administrative duties. As an Administrative Assistant, your responsibilities would include: ...
-
Ottawa, United States Ottawa University Full timeJOB SUMMARY Position is primarily responsible for providing personal protection and security for all students, employees, and others common to Ottawa University. Secondary role is to provide protection to the Campus facilities, property, and personal property of all common to the Campus. The nature of the position requires night and weekend duty. Works...
-
Ottawa, United States Ottawa University Full timeJob Details Job Location: Ottawa University - Ottawa, Kansas - Ottawa, KS Position Type: Part Time Under 20 Hours Salary Range: Undisclosed Travel Percentage: Yes - Driving MVR Required Job Category: Protective Services Description OUR UNIVERSITY Ottawa University (established in 1865), one of the oldest private liberal arts universities in the...
-
Director Facility Planning and Operations
2 weeks ago
Ottawa, United States OSF HealthCare Full timeOverview: : The Regional Director of Facilities Planning and Operations is responsible for working with Ministry Services facilities management to oversee management of the day-to-day operations and maintenance requirements for all assigned properties. In conjunction with Engineering Administration implement standard facilities management practices,...
-
Part-Time Medical Assistant
4 weeks ago
Ottawa, United States QualDerm Partners, LLC Full timeJob DescriptionJob DescriptionDescription:Up to 19 hours scheduled per weekWith 150+ locations in 17 states, QualDerm Partners is the largest multi-state female-founded and owned dermatology network in the U.S. At QualDerm, we are united in our purpose: to educate, protect, and care for your skin. We are committed to bringing you the very best in...
-
Environmental Engineer
4 weeks ago
Ottawa, United States LHH Full timeLHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Environmental Engineer to join their team in Ottawa, IL. You will lead the environmental operations, ensuring compliance and timely reporting for all regulatory permits and conditions. The ideal candidate will possess a Bachelor’s Degree in Environmental...
-
Sales Territory Representative
2 weeks ago
Ottawa, United States AAA Cooper Transportation (ND) Full timeOur Peru, IL service center is immediately hiring a full-time sales territoy representative. - **$75,000-$85,000Starting Salary**: - **M-F, No Weekends**: - **Company Vehicle**: - Assist in the negotiation of price and services provided - Communicate with customers and operations to meet requirements - Manage new and established accounts for continued...
-
Patient Liaison Schedule Clerk
6 days ago
Ottawa, United States AdventHealth Ottawa Full timePatient Liaison/ Scheduling Clerk AdventHealth Ottawa All the benefits and perks you need for you and your family: Vision, Medical & Dental Benefits from Day One Student Loan Repayment Program Received Magnet recognition from the American Nurses Credentialing Center in January 2019 Our promise to you: Joining AdventHealth is about being part of something...
-
Staffing Recruiter
4 weeks ago
Ottawa, United States All About Personnel Full timeJob DescriptionJob DescriptionAAP Staff a niche staffing organization is looking for Recruiters for our Ottawa office. The right individuals are capable of multi-tasking, working in a fast-paced environment, and have a sense of urgency. Our positions are long-term to permanent with our clients. Recruiters that have a proven track record to work with...