administrative officer ii

Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Engineering and Construction. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.\r

GRADE

14 \r

LOCATION OF POSITION

580 Taylor Avenue, Annapolis, MD Anne Arundel County)\r

Main Purpose of Job

The purpose of this position is to provide fiscal support and general administrative; serve as manager of the E&C Fleet and Telecommunications program; Human Resources Management and assist the Chief of Administration and Procurement Officer with the DNR departmental wide maintenance contract procurement program.\r

POSITION DUTIES

The Department of Natural Resources, Engineering & Construction Unit, Annapolis, Maryland, is currently accepting applications for an Administrative Officer II under direction of the Chief of Administration.\r
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Provides general, fiscal and administrative support to the E&C agency. Coordination of the state corporate card program; processing gift acceptance forms; procurement including preparation and monitoring of requisitions, purchase orders, contracts, MOU's etc.; processing of invoices and payment authorizations; review and approval of travel/training requests including working fund advances and petty cash/expense account reimbursements; and guidance and instruction to program staff regarding all the aforementioned. Responsible for all miscellaneous transactions moving corporate card charges from operating budget to capital budget. Assists in the awarding ofcontracts by conducting bid openings for bids under $50,000 and receiving and confirming emailed bids forprojects under $25,000. Incumbent uses ADPICS portion of FMIS to facilitate the procurement process. Responsible for publishing notice of award in eMarylandMarketPlace.�\r
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Responsible for managing and processing all personnel actions for hiring, reclassification, transfers, retirements, employee roster and organizational chart. Guides and makes recommendations to Program staff on the proper procedures for the completion of all personnel related transactions. Accurately completes documents to submit to Human Resources Service for processing. Maintains secure confidential personnel documentation for hiring salary, disciplinary actions and termination.�\r
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Serves as manager of the Engineering and Construction telecommunications program and Fleet Management.\r

MINIMUM QUALIFICATIONS

Education:���Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience: Two years of administrative staff or professional work. \r
Notes:\r
1. Candidates may substitute 30�credit hours from an accredited college or university for�one�year of the required experience.\r
2. Candidates may substitute the possession of a Bachelor's degree�from a college or university for the required experience.\r
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included�regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience. \r

SELECTIVE QUALIFICATIONS

Applicants not using a substitution to meet the minimum qualifications, must have one year of experience performing job duties related to the fields of procurement. (*job duties must be clearly described in your application to receive credit)\r

DESIRED OR PREFERRED QUALIFICATIONS

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One year of experience implementing procurement via the Advanced Purchasing and Inventory Control Systems(ADPICS).\r
One year of experience developing blanket purchase orders, direct purchase orders, and requisitions.\r
Experience using Microsoft Office Suite and Google.\r
Experience reviewing and analyzing purchase requisitions and determining the minimum vendor requirements and the most appropriate procurement method to use, in accordance with State Procurement laws, regulations and procedures.\r
Knowledge and experience in personnel with issues regarding employee leave, timekeeping, and other payroll and Human Resource (HR) matters.\r
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LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.\r

SPECIAL REQUIREMENTS

Employees in this classification who have not done so already must obtain and possess certification as aProcurement Professional from the Maryland Department of General Services within one year of appointment.\r

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.\r
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For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.\r

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD The Human Resources unit is not responsible for applications sent to any other address.\r
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Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.\r
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If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at ; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day.�\r
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If you need to make adjustments to a submitted application or if you have general inquiries regarding this recruitment, please contact Emilee Knott at �\r
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Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.\r
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TTY Users: call via Maryland Relay\r
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Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.�\r