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Gifts and Data Coordinator, Advancement

4 months ago

College Park, Maryland, United States Woodward Academy Full time
The Gifts and Data Coordinator is responsible for daily processing of all gifts and acknowledgement letters and receipts, as well as record management and maintenance. Specific Duties Include:
  • Processes all gifts and pledges and issues corresponding receipts and acknowledgement letters within 72 hours of receipt.
  • Assists donors with questions regarding gifts and pledges.
  • Updates biographical information for constituents as part of the gift entry process.
  • Maintains database accuracy and performs regular database clean-up projects and record updates for all constituencies.
  • Runs data queries and reports associated with gift entry.
  • Prepares scheduled pledge reminders for annual fund and capital campaigns.
  • Creates new constituent records and performs record conversions for all constituencies.
  • Assists with prospect research and identification, analyzing data, and compiling information for prospect profiles.
  • Records gift tributes and generates monthly tribute acknowledgement letters.
  • Enters notes and appropriate research data into Raiser's Edge.
  • Drafts and proofreads external communications to donors and prospects, ensuring the highest accuracy.
  • Secures all data in accordance with strict confidentiality standards.
  • Attends and staffs Advancement events, as needed.
  • Assists in answering phones, greeting guests, and welcoming office visitors.
  • Performs other duties as assigned.
Required Skills:
  • Believe in the mission of Woodward Academy; appreciation for its culture and history, and ability to effectively articulate the school's message for philanthropic support
  • Loyalty to a team; willing spirit in supporting team projects and team members
  • Experience using CRM database systems; preference given to those with knowledge of Raiser's Edge
  • Strong computer skills, including high competency in Microsoft Office, especially Word and Excel, and Google suite
  • Ability to work quickly and accurately with proficient typing skills
  • Understanding of basic fundraising principles including annual giving and capital campaigns
  • Highly organized with strong attention to detail and ability to follow strict policies and procedures
  • Discretion in dealing with sensitive and confidential information
  • Possess strong problem-solving skills
  • Ability to manage multiple projects simultaneously and work with deadlines
  • Exhibits collaborative spirit in response to emerging or unplanned projects
Minimum Job Qualifications:
  • Experience in nonprofit support, data entry, or independent school setting preferred
  • Bachelor's degree from an accredited institution required
  • Ability to work some nights and weekends for events
The Gifts and Data Coordinator, Advancement is a twelve-month position to be performed in-person. Salary commensurate with education and experience. Benefits are substantial. EOE