Administration Support Assistant
1 month ago
About the Position: This position is located at Brooke Army Medical Center, Fort Sam Houston, Texas.
- Salary negotiation may be available for those candidates who are new to Federal service.
Duties
- Provide administrative briefings of clinic policies and procedures, and coordinate in-processing with various hospital elements such as Graduate Medical Education, Provost Marshal, Information Management, etc.
- Receive visitors and telephone calls for the Chief and staff. Personally handles administrative matters or refers callers, visitors, or correspondence to the appropriate staff member.
- Use Microsoft Office software (Word, PowerPoint, Excel, Access) to create, edit, and maintain word processing documents, spreadsheets, databases, schedules, graphics, and forms.
- Use electronic mail to communicate with staff, hospital officials, and outside organizations.
- Coordinate and schedule appointments, meetings, and events for the Chief, clinic, and residency program.
- Ensure that TDY orders, advance travel pay, airline tickets, hotel reservations, rental car reservations, etc., are completed or confirmed sufficiently in advance to meet schedules.
- Serve as liaison between the Chief and various departments, services, and outside government and civilian agencies.
- Assist Residency Director in coordinating external rotations and training.
- Establish, track, and manage office priorities, goals, objectives, special projects and activities.
- Maintain office filing system and correspondence control logs.
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