Administrative Assistant

3 days ago

St Louis, Missouri, United States IFF Family of Companies Full time

Requisition ID : 502525

Job Description

It's an exciting time to be part of the IFF family. We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy.

IFF is seeking a highly motivated individual to work with leadership and personnel located at the St. Louis, MO site. The successful candidate will be part of R&D / Enabling Technologies to support various business problems and research programs. Opportunities for growth within-role as well as for related opportunities and in adjacent functions will be encouraged.

In this role, close collaboration with cross-functional colleagues in a joint office / laboratory site - supporting principals & extended site management, as well as individual-contributor scientists, engineers, and business professionals. The successful candidate should be adaptive & self-motivated, with a passion for people, and thrive in a team environment. The position will be located at the IFF site in the Cortex Innovation District in the Central West End of St. Louis. Please note that this position is office-based and primarily in-person with an emphasis on work/life balance, with some remote work by exception.

Responsibilities:

  • Provide general support to site visitors, including facilitating meetings & conference room infrastructure, catering & reservations
  • Organize and schedule calendars for site leadership and site-level meetings
  • Handle sensitive information in a confidential & professional manner
  • Partner with other local and regional administrative staff by pooling information, educational opportunities, and growth opportunities
  • Carry out administrative duties such as filing / scanning, etc.; booking transportation / couriers / etc.; travel arrangements for senior managers; submit & reconcile financial documents & expense reports
  • Develop and maintain office filing systems both paper & digital; assist in budgeting & reporting
  • Work with HR and managers for new employee recruitment, interviewing, hiring & onboarding support
  • Provide site support by answering questions & requests, directing to HR/leadership/etc as appropriate
  • Active supplies inventory – checking, anticipating, expediting orders, verifying receipt
  • Maintain professional and technical knowledge by attending educational workshops, digital & virtual training, establishing personal networks, company training & development
  • Contribute to team efforts & site culture by accomplishing related engagement as needed - implement administrative processes in partnership with leadership, employee committees

Job Requirements

Job Requirements:

  • Proficient with Microsoft Office
  • Outstanding customer service skills
  • Strong organizational and interpersonal skills
  • Articulate English-language verbal and written communication capabilities
  • Ability to manage multiple priorities with interruptions – time management
  • Previous work experience in an office or professional setting
  • High school diploma or equivalent

Preferred:

  • College Degree, Associate's or Bachelor's
  • Digital and data skills

While we are interested in all qualified candidates with the potential to work in the United States, we are not able to sponsor visas. Additionally, to qualify for this position, you must be proficient in English, including reading, writing, and verbal communication.


We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

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