Dean/Department Principal Research Administrator
4 weeks ago
UCSD Layoff from Career Appointment : Apply by 4/2/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 4/18/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date 4/18/24.
Physical Sciences is a large and complex school within Academic Affairs and is overseen by the Dean of Physical Sciences with the assistance of an Assistant and Associate Deans. The School's organization is comprised of four departments: Chemistry & Biochemistry, Physics, Mathematics, Astronomy & Astrophysics. Each department is headed by a Department Chair who works to represent their department and as well as participates collaboratively with the Dean. The School has approximately 185 faculty FTE, ~30 professional researchers, ~100 postdoctoral scholars, ~45 Unit 18s/lecturers, ~100 staff in career/casual titles, and ~100 student workers and volunteers. Approximately 4,000 undergraduate students enrolled in our majors, with annual enrollments of 76,000, and approximately 700 graduate students. The school has approximately $184M in total annual expenditures, $100M in annual core budget, and ~$76M in sponsored project funds per year. The School occupies space in 8 buildings, totaling ~600,000 square feet, including class laboratories and instructional space, research labs, and multiple recharge facilities.
Serves as Dean/Dept. Principal Research Administrator within the Dean's Office of Physical Sciences, working directly with all four departments as needed. Supports the new Dean's initiatives for large-scale research projects, and major research projects within the departments, and also acts as a resource for departments when support for grant administration and training/best practice implementation is needed. Responsible for independently managing a portfolio of various types (detailed below) of Federal, State, and various non-federal or state sponsors (e.g. industry, private industry, donors, etc.) totaling ~$50M across all types of fund sources and agreements. This can range between PPMs for between proposals. The position serves as a strategic partner with Principal Investigators due to complex and unique issues of proposals/awards.
The School of Physical Science's diverse portfolio of sponsored projects focused on training, fellowships, and scholarship award types that range across federal agencies, state and local organizations, foundations, and private philanthropic sponsors, with the full range of various types of agreements and contracts. The numerous and varied agencies include, but are not limited to: NIH, DOD, NSF, DOE, private foundations, state and county agencies, and private funding. This requires a breadth and depth of experience in sponsored project administration across the full lifecycle of the award, as well as an understanding of the unique requirements for training grants and fellowships. Subject matter expert in all areas of sponsored project administration and is responsible for the analysis of the pre-award proposal and management of the post-award administration for portfolios.
Collaborates with the proposals and pre-award team to provide project and proposal management, financial analysis, budget preparation, cost estimates, interim financial reports, and other financial-related matters that are embedded within the pre-award process related to training and fellowship programs. The incumbent will act as a key member of the proposal team to ensure resources and financial impact are understood for the most complex proposals within the School, such as training grants, large-scale cooperative agreements, program project grants, and other complex and multifaceted proposals. This requires an intermediate knowledge of project management, along with an expert level of grants and research administration experience, as well as financial management and analysis.
Responsible for liaising with other teams that support trainees, scholars, and fellows. This position will need to have a detailed expert-level understanding of the graduate programs, stipends, and fee schedules and an ability to navigate complex funding issues related to graduate student researchers and will be responsible for developing cost projects for faculty with these populations. The position will lead the funding entry process for all student researchers, trainees, scholars, and fellows.
Provides expert fiscal management for a full range of sponsored projects, core, operating, and other restricted funds including large, complex contracts, industry service agreements, grants, cooperatives agreements, business agreements, gift funds proposals, training grants, and educati
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