Program and Operations Administrator

4 weeks ago

Buffalo, New York, United States University at Buffalo Full time
Posting Details

Position Information

Fiscal Year
Position Title Program and Operations Administrator
Classification Title Staff Assistant
Department The Center for K-12 Black History & Racial Literacy Educ
Posting Number P240130
Posting Link
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL2

Posting Detail Information

Position Summary
The Graduate School of Education at the University of Buffalo is seeking a Program and Operations Administratorto support The Center for Literacy and Reading Instruction and The Center for K-12 Black History and Racial Literacy Education. As a Program and Operations Administrator, you will report directly to the Directors in both centers and provide operations and budget support for all initiatives that fall under each center in the Graduate School of Education.

Duties will include but are not limited to:
  • Manage daily operations of both centers (e.g., responding to correspondence and phone inquiries, budget processing and reporting, creating and managing timesheets, ordering supplies, maintaining accurate records and contact database, supervising work study students, answering parent/family, school districts, teachers, and community inquiries in person and electronically).
  • Collaborate with GSE's Communication and Marketing team to assist with editing and drafting ClaRI's and Center for K-12 materials such as print and electronic materials to ensure consistency across all GSE departments and centers.
  • Assist with maintaining CLaRI and the Center for K-12 Black history website.
  • Collaborate with GSE's office of Communications and Marketing team to ensure updating of information and resources is consistent across all GSE departments and centers.
  • Oversee event registration and payment. This also involves leading all social media efforts, such as X (formerly Twitter), YouTube, Facebook, LinkedIn, Instagram, and Slideshare.
  • Assist in planning, publicizing, and implementing both center events such as webinars, colloquia, or conference-related events, both in person and virtually. Assist with technologies for virtual events.
  • Maintain various databases such as attendees at both CLaRI and Center for K-12 Black history events, child and families receiving services; UB clinicians and tutors, attendees at in-person and virtual events, and materials.
  • Handle sensitive data pertaining to child school records or assessments and family information.
  • Schedule meetings, onboard tutors, send offer letters, manage fingerprinting and onboarding paperwork.
  • Communicate/coordinate with school/district partners to coordinate research-practice partnerships (e.g., professional development, tutoring programming).
  • Be able to work with and coordinate with the events and business managers for special events pertaining to both centers.
A background check is required for this position. This position may require some evening/flexible hours on Tuesdays and Thursdays during tutoring sessions in the spring semesters. This position will require working one weekend during the K-12 Black History Conference typically held in July.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department, and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Associate degree with 2 years of experience or bachelor's degree with 1 year of experience.
Preferred Qualifications
  • Two to three years of administrative experience. Excellent oral, written, and interpersonal skills required.
  • Shows the ability to manage competing priorities and demonstrate commitment to learning new skills when needed.
  • Experience with social media and virtual conferencing platforms strongly preferred.
  • Proficient with MS Office Suite, Google Drive, and other cloud sharing programs.
Physical Demands
May have to help receive and move boxes of t-shirts and other Center related apparel. Additionally, there may be some physical demands to move tables, chairs, food, and other items needed for the Center related events such as conferences and in-person events.

Salary Range $51,000
Additional Salary Information
Type Full-Time
Campus As Assigned
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at or via email at

Is a background check required for this posting? Yes
Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name Brie Kishel
Contact's Pronouns
Contact's Title Program and Operations Manager
Contact's Email
Contact's Phone

Posting Dates

Posted 04/16/2024
Deadline for Internal Applicants 04/30/2024
Deadline for External Applicants Open Until Filled
Date to be filled 06/03/2024

References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. What will be the highest level of education attained by the time of employment?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PhD/Doctoral Degree
    • MD
    • JD
  2. Do you have experience working in higher education?
    • Yes
    • No
  3. Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  4. How did you first hear about this employment opportunity?
    • Chronicle of Higher Education
    • Conference
    • Personal Referral
    • Other
Documents Needed To Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

  • program analyst

    1 month ago

    Buffalo, New York, United States Department Of The Army Full time

    Summary Independently track and analyze programmatic functions on a monthly and annual basis within the Construction Branch to ensure the branch is efficiently using labor funds, estimating, and tracking S&A, and reporting project accruals. Position will require close communication with Program Management to assist Construction Branch with planning future...

  • Program Analyst

    22 hours ago

    Buffalo, New York, United States Department Of Housing And Urban Development Full time

    Summary This position is located at Department of Housing and Urban Development, Assistant Secretary for Public and Indian Housing.This opportunity is also open to Status eligibles under announcement 24-HUD-1243. Please refer to that announcement for details on open period, eligibility, and how to apply. Duties The following are the duties of this position...

  • administrative support assistant

    22 hours ago

    Buffalo, New York, United States Department Of The Army Full time

    Summary About the Position: Serves as administrative Assistant. Assists staff in resolving a variety of administrative problems requiring the application of various guidelines and coordination with the responsible functional staff office. DutiesPerforms timekeeping and related duties using an automated reporting system which is linked to a financial...

  • administrative support assistant

    4 weeks ago

    Buffalo, New York, United States Department Of The Army Full time

    Summary About the Position: Works under the supervision of the Chief, Business Process and provides administrative support to the Technical Services Division. The incumbent plans and carries out the day-to-day administrative work independently, referring only very unusual office problems to supervisor or other staff. DutiesProvides administrative and...

  • Assistant Program Director for Internal Medicine

    2 weeks ago

    Buffalo, New York, United States Catholic Health System Full time

    Catholic Health System is seeking an enthusiastic and dedicated full time Internist to act as the Assistant Program Director of the Internal Medicine Residency Program in Buffalo, NY, a diverse and family friendly community on the shores of Lake Erie. In this role you will assist the Program Director in mentoring and guiding residents in their professional...

  • Interdisciplinary Program Manager

    3 weeks ago

    Buffalo, New York, United States Department Of The Army Full time

    Summary This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel within the DoD to recruit and appoint qualified candidates to positions in the competitive service.About the Position: Serves as a Project Manager for the Corps of Engineers assigned to the Planning, Programs and Project Management Division within the Buffalo...

  • Facilities and Maintenance Manager

    4 weeks ago

    Buffalo, New York, United States Campus Dining and Shops Full time

    Position SummaryOversees and responsible for the maintenance operations in all of the organization's food service operations as well as office spaces. This individual oversees a team of non-union hourly maintenance technicians who mainly focus on preventative maintenance, repairs, and project work on food service related commercial restaurant equipment....

  • budget analyst

    1 month ago

    Buffalo, New York, United States Department Of The Army Full time

    Summary Serves as financial advisor to the Chief, Engineering and Construction (E&C) Division. The work involves, but not limited to, technical and administrative responsibilities for, and control over, the formulation, justification, and execution of the Division's operating budget and District's Combined Departmental Overhead Budget. Maintains a balance...

  • Press Operator Assistant

    1 week ago

    Buffalo, New York, United States ProAmpac Holdings, Inc. Full time

    DescriptionJoin a great team and work in a great location with an air-conditioned plant in Cheektowaga, NY. We are in need of a Press Helper on 3rd shift . We offer competitive pay for this job and career progression to a higher role and benefits too.Hours on 3rd shift are Sunday night through Thursday night 10:30PM to 645AM.Rate of pay: $18hr plus $1.00...

  • Press Operator Assistant

    2 weeks ago

    Buffalo, New York, United States ProAmpac Holdings, Inc. Full time

    DescriptionJoin a great team and work in a great location with an air-conditioned plant in Cheektowaga, NY. We are in need of a Press Helper on 2nd shift . We offer competitive pay for this job and career progression to a higher role and benefits too.Hours on 2nd shift are Monday through Friday 2:30PM to 10:45PM.Rate of pay: $18hr plus $1.00 shift...

  • Press Operator Assistant

    1 month ago

    Buffalo, New York, United States ProAmpac Holdings, Inc. Full time

    Job DescriptionJoin a great team and work in a great location with an air-conditioned plant in Cheektowaga, NY. We are in need of a Press Helper on 2nd shift . We offer competitive pay for this job and career progression to a higher role and benefits too.Hours on 2nd shift are Monday through Friday 2:30PM to 10:45PM.Rate of pay: $18 plus $1.00 shift...

  • Local Area Network Administrator

    1 month ago

    Buffalo, New York, United States Guyanalist Full time

    Amtrak welcomes all Coach Cleaner candidatesBudweiser invites you to help create a future with more "cheers"Anheuser-Busch, Budweiser's parent company, currently has multiple openings for Machine Operators tasked with: Operating and monitorinFrito-Lay is seeking Packaging Machine Operators to help prepare delicious snacks for distribution across the...

  • Director of Women's Basketball Operations

    4 weeks ago

    Buffalo, New York, United States University at Buffalo Full time

    Posting Details Position Information Fiscal Year Position Title Director of Women's Basketball Operations Classification Title Division I Athletic University Relations Director Department Intercollegiate Athletics Posting Number P240132 Posting Link Employer State Position Type Professional Appointment Term Term Salary Grade SL3 Posting Detail...

  • Health System Specialist

    3 weeks ago

    Buffalo, New York, United States Department Of Veterans Affairs Full time

    Summary The Health Systems Specialist functions in the Medicine Department at the VA Western New York Healthcare System. The incumbent serves as the nexus between the clinical and administrative operations of the Medicine Department. Duties ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE...

  • Chair of Restorative Dentistry

    3 weeks ago

    Buffalo, New York, United States University at Buffalo Full time

    Posting Details Position Information Position Title Chair of Restorative Dentistry Department Department of Restorative Dentistry Posting Number F240043 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary The University at Buffalo, School of Dental Medicine seeks...

  • Products Liability Partner

    2 weeks ago

    Buffalo, New York, United States Ascension Global Staffing and Executive Search Full time

    Ascension Global Staffing and Executive Search is seeking a Partner Level Products Liability Attorney for our Am Law 200 client.We are seeking a highly accomplished and experienced Partner Level Products Liability Attorney to join our client's prestigious national law firm.The ideal candidate will have a strong background in products liability law, with a...

  • Sr Finance Analyst

    3 days ago

    Buffalo, New York, United States General Mills Full time

    SENIOR FINANCE ANALYST - BUFFALO PLANT OVERVIEW: The Senior Financial Analyst position at our Buffalo plant offers an exciting and differentiating opportunity to build your knowledge of Supply Chain In this cross-functional role, you will gain many important experiences, including working on HMM and transformational initiatives, building and executing a...

  • Apartment Complex Director, Residential Life

    1 week ago

    Buffalo, New York, United States University at Buffalo Full time

    Posting Details Position Information Fiscal Year Position Title Apartment Complex Director, Residential Life Classification Title Residence Hall Director Department VPSL Campus Living Posting Number P230396 Posting Link Employer State Position Type Professional Appointment Term Term Salary Grade SL2 Posting Detail Information Position Summary ...

  • Principal Chemical Process Engineer

    1 month ago

    Buffalo, New York, United States Air Products And Chemicals, Inc Full time

    Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.Generate/refine Heat & Material Balances (HMBs) using ASPEN+ process simulatorPerform detailed equipment design calculations and specifications for front-end adsorption purification systems, cryogenic heat...

  • Support Services Specialist

    3 weeks ago

    Buffalo, New York, United States Department Of Veterans Affairs Full time

    Summary This position is located in the Support Services Division of the Buffalo, NY VA Regional Office. The incumbent ensures adequate administrative support regarding supplies, Personal Identity Verification (PIV), mail room, facility, fleet, and property management. DutiesImplement equipment/space policy for the Regional Office. Work with the Support...