Event Assistant
Found in: beBee jobs US - 2 weeks ago
Overview: We are seeking a dynamic and organized individual to join our team as an Event Assistant. This role will involve providing crucial support in the planning, coordination, and execution of various events. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.
Responsibilities:
- Assist in Event Planning: Collaborate with the event coordinator/team to conceptualize and plan events from start to finish.
- Venue Coordination: Liaise with venues to secure event spaces, negotiate contracts, and ensure all logistical arrangements are in place.
- Attendee Communication: Assist in drafting event communications, including invitations, RSVPs, and event reminders.
- On-Site Support: Provide on-site support during events, including set-up, registration, and troubleshooting any issues that may arise.
- Material Preparation: Assist in preparing event materials such as signage, name tags, and promotional materials.
- Budget Tracking: Assist in maintaining event budgets, tracking expenses, and processing invoices.
Qualifications:
- Excellent Communication Skills: Ability to communicate effectively with team members, vendors, and event attendees.
- Organizational Skills: Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
- Team Player: Ability to work collaboratively as part of a team and independently when necessary.
- Problem-Solving Skills: Ability to think quickly on your feet and troubleshoot issues as they arise during events.
- Flexibility: Willingness to work flexible hours, including evenings and weekends, to support event needs.
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