Staff Assistant III

1 month ago

Vienna, Virginia, United States Navy Federal Credit Union Full time

Overview

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact.

Responsibilities

  • Collect, prepare and maintain data for analysis, reports and reference
  • Coordinate and prepare agendas for meetings, events and presentations
  • Coordinate travel arrangements, prepare authorizations and review expense reports
  • Monitor, field and direct phone calls; document as required
  • Order supplies/services and reconcile invoices
  • Partner with leadership to coordinate, execute and maintain programs and initiatives
  • Prepare and submit budget requirements for Annual Financial Plan (AFP)
  • Proofread and edit content for standardization to ensure clarity and accuracy
  • Remain abreast of corporate business plans and marketing efforts
  • Represent the department/division/branch in disaster recovery plans
  • Research and evaluate operational issues, inquiries and/or complaints
  • Review internal studies and surveys to provide summaries to leadership
  • Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units
  • Plan, develop, implement and maintain new and existing programs, campaigns and special offers
  • Recommend and implement technical/electronic enhancements to improve administrative operations
  • Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results
  • Perform other duties as assigned

Qualifications

  • Ability to maintain confidentiality and demonstrate integrity
  • Ability to work independently and in a team environment
  • Experience in independently managing or administering a function or project
  • Extensive experience in performing clerical or administrative duties/responsibilities
  • Advanced knowledge of expense tracking, budget preparation and administration
  • Advanced database and presentation software skills
  • Advanced organizational, planning and time management skills
  • Advanced research, analytical, and problem solving skills
  • Advanced skill communicating with all levels within an organization
  • Advanced skill exercising initiative and using good judgment to make sound decisions
  • Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully
  • Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely
  • Advanced verbal and written communication skills
  • Advanced word processing and spreadsheet software skills
  • Expert administrative support skills, methods and procedures

Desired Qualifications

  • Working knowledge of Navy Federal products, services, programs, policies and procedures
  • Associate's Degree in Business Administration or in a related field

Hours: Monday - Friday, 8:00AM - 4:30PM

Location: 820 Follin Ln. Vienna, Virginia 22180

About Us

You have goals, dreams, hobbies, and things you're passionate about-what's important to you is important to us. We're looking for people who not only want to do meaningful, challenging work, keep their skills sharp and move ahead, but who also take time for the things that matter to them-friends, family, and passions. And we're looking for team members who are passionate about our mission-making a difference in military members' and their families' lives. Together, we can make it happen. Don't take our word for it:
* Military Times 2022 Best for Vets Employers
* WayUp Top 100 Internship Programs
* Forbes 2022 The Best Employers for New Grads
* Fortune Best Workplaces for Women
* Fortune 100 Best Companies to Work For
* Computerworld Best Places to Work in IT
* Ripplematch Campus Forward Award - Excellence in Early Career Hiring
* Fortune Best Place to Work for Financial and Insurance Services
Equal Employment Opportunity: Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/Disability EOE/AA/M/F/Veteran/Disability
Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position
Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.

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