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Finance Associate

1 month ago

Grand Rapids, Michigan, United States NorthPointe Christian Schools Full time

SCHOOL INFORMATION

NorthPointe Christian Schools is an independent Christian school formed in 1972 serving over 1,200 preschool through high school students from over 120 churches. NPC's pairs academic excellence with a strong, Christ-centered environment to reach our mission of "equipping students to impact their world for Jesus Christ."

HIGHLIGHTS

The Finance Associate contributes to the overall functioning and successful operation of the Business Office, providing timely, efficient, high-quality accounting support to the Director of Finance as well as families, staff, and vendors. The person is responsible for processing financial transactions and maintaining accounting systems with accuracy and a high degree of confidentiality. The Finance Associate is a key employee who actively engages in NorthPointe Christian's mission of "Equipping students to impact their world for Jesus Christ."

RESPONSIBILITIES

Accounts Payable

Manage and track monthly bills to ensure no statements are missed.
Manage the invoice approval process in the A/P system, including sending invoices to the system for payment, coding them if needed, ensuring managers have given appropriate approval, checking that the correct G/L code was used, and syncing with QuickBooks.
Process bills that need to be paid outside of the A/P system by getting appropriate authorization, choosing the correct G/L, and cutting checks.
Obtain two signatures on checks over the internal threshold.
Maintain check logs and ensure they are up to date.
Be familiar with the Chart of Accounts to efficiently code transactions.
Request 1099s from vendors as needed.
Provide tax-exempt status to employees and vendors as needed.

Divvy/Credit Cards
Assist staff with questions and approvals.
Adjust credit lines for staff as needed for particular purchases.
Prepare and review credit card transactions for upload to QuickBooks at the beginning of every month using intermediate functions in Excel.
On a weekly basis, follow up with staff to ensure receipts are turned in and transactions are coded and noted correctly.

Accounts Receivable
Create and send invoices to customers/sponsors.
Communicate payments and past-due invoices to staff.
Download reports from Intuit for payments received and enter in Quickbooks
Record tuition payments made at school in FACTS.

Payment Collection
Work with activity sponsors to set up payment collections that meet their needs using FACTS, Square terminals, or JotForm.
Track these payments as needed.

Deposits and Cash Management
Process internal deposits from school groups.
Prepare deposits for the bank.
Record online/Bloomerang deposits in QuickBooks.
Maintain Admin Cash by following security procedures for cash handling, ensuring the cash balances with our records, and depositing to the bank as needed.
Provide change and cash boxes to staff for school activities as needed.

Bank Reconciliations
Download bank statements and ensure all transactions are entered into Quickbooks monthly.
Pre-reconcile Operating accounts each month.
Fully reconcile remaining accounts each month.
Check Operating account activity weekly to scan for fraud and enter missing transactions in QuickBooks.

T.R.I.P.
Check Operating account activity weekly to scan for fraud and enter missing transactions in QuickBooks.
Manage the TRIP (Tuition Rebate Incentive Program) which involves maintaining custody of gift cards and replenishing as needed, fulfilling orders, and tracking rebates for tuition.

Reconcile Third-Party Accounting Platforms
Use the lunch and child care billing platforms to create reports for entry into QuickBooks.

Tuition Billing, Tuition Assistance, and Collections
Assist the Finance Associate whose primary responsibilities are these three areas as needed.

Other
Create budget reports for department heads and send them monthly.
Input detailed transportation charges in QuickBooks monthly.
Provide backup for answering phone calls and welcoming guests.
Maintain Procedures Manual in OneNote for job duties.
Process and send 1099s to vendors annually.
Assist with gathering documentation for auditors.

QUALIFICATIONS AND SKILLS
Active Christian in agreement and willing to sign the NorthPointe Christian School's Foundational statements.
Able to pass required background checks and fingerprint screening.
Accounting/bookkeeping experience preferred.
Proficient with Microsoft Excel, Google Suite, and various cloud-based software; knowledge of QuickBooks is a plus.
Professionally represents the school in interactions with parents, vendors, community, staff, and students. Remain professional in attire and behavior.
Ability to maintain the strictest confidentiality.
Customer service-oriented.
Detail-oriented and highly organized.
Possesses time management skills and the ability to prioritize work.
Bachelor's degree

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physically able to:
Frequently reach with hands and arms.
Frequently use manual dexterity and/or mobility to grasp and/or manipulate objects and operate equipment.
Use repetitive movements (motions) of the wrists, hands, and/or fingers.
Able to sit for extended periods of time and stand occasionally.
Able to lift, move, push, or pull up to 25 pounds.
Use close vision, distance vision, color vision, peripheral vision, depth perception, and possess the ability to adjust focus.
Sufficiently hear and distinguish sounds in person and on the telephone.

WORK ENVIRONMENT

The work environment is a standard office setting. The noise level in the work environment is usually low to slightly moderate.