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Executive Assistant

3 months ago

Alton, Illinois, United States Edwards Lifesciences Full time

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you'll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Edwards Information Technology (IT) department is looking for a detail-oriented executive assistant to support the daily routines of four dynamic IT executives. This position requires on-site presence in our Irvine, California Global HQ, strong organizational skills, ability to handle simultaneous tasks with ease, and proven experience to ensure smooth operation of the respective functions.

You will make an impact by...

  • Managing schedules and calendars of four IT leaders with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
  • Scheduling domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
  • Organizing meeting/event; including scheduling, sending reminders, and catering orders when necessary
  • Working closely with two other department admins, backing them up during time off, and coordinating any shared responsibilities
  • From time to time, having the flexibility to work some non-traditional hours when the executive's schedule requires the support
  • Using all computer programs relevant to the position to support development of correspondence, presentations, reports, etc.
  • Coordinating and supporting special projects; including coordinating vendors, materials, and resources
  • Performing general administrative activities including screening and directing phone calls/visitors, composing and typing general correspondence, and minor accounting duties
  • Other incidental duties

What you'll need (Required):

  • H.S. Diploma or equivalent + 6 years of directly related experience including executive administrative support Required
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Ability to manage complex travel arrangements, both domestic and international
  • Ability to manage internal and external confidential information with utmost discretion
  • Must be able to work onsite in Irvine, CA

What else we look for (Preferred):

  • Prior experience supporting multiple members of a leadership team is strongly preferred, at the VP or executive level
  • Experience in a large, global organization is highly preferred
  • Experience with prioritization of urgent tasks, maintaining time commitments and optimizing time management
  • Excellent written and verbal communications skills, including negotiating and relationship management skills
  • Advanced problem-solving skills
  • Completes tasks in resourceful and effective ways
  • Works autonomously within established procedures and practices
  • Ability to build and maintain strong relationships across the organization to influence and achieve objectives
  • Ability to work in a fast paced, dynamic work environment
  • Strict attention to detail
  • Ability to interact professionally with all organizational levels

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $69,000 to $94,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.