Administrative Assistant

3 weeks ago


Groton, Massachusetts, United States Department Of The Navy Full time
Summary

The purpose of this position is to oversee the various administrative requirements of the assigned office.

Duties

Answers phone and greets customers. Uses appropriate protocol for office/facility assigned.

Uses good customer service techniques, greeting by name where appropriate, offering assistance in a genial manner, researching questions and/or referring to the appropriate staff member to handle the request.


Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation.

Such duties may include but are not limited to:

Typing administrative documents, contracts, purchase order requests, correspondence, instructions, forms and reports utilizing references, policy directives and standards, posted event reports, and etc.

Ensures information is accurate and kept up-to-date. Keying does not require great speed (30 wpm or less) but must be accurate. Prepares copies of finished documents and distributes as required.

Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel.

Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system. On occasion may be required to set up additional filing systems.

Assists in copying, collating, stapling, and/or sorting documents as directed.

Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary.


Prioritizes and facilitates the flow of work into and from the other offices which may include, but is not limited to verification of IMPAC credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchases requests, scheduling of training, etc.

Reacts to emergent needs and makes adjustments to assignments to meet operational needs.

Maintains document filing systems, ensures filing is timely and accurate, and initiates changes in processes to enhance data and document storage and retrieval.


Responsible for collecting all timecards, ensuring proper supporting documents are attached and the appropriate signatures have been obtained prior to forwarding to payroll.

May respond to basic payroll inquiries.

Performs any other related duties as assigned.

  • Groton, Massachusetts, United States Department Of The Navy Full time

    Summary This position is assigned to the Non-Appropriated Fund (NAF) Fitness, Sports, and Deployed Forces Support Branch; Fleet Readiness; CNIC; SUBASE New London, Groton CT. The primary function of the position is to ensure proper usage of the facility, assist in the operation of the recreation activity and provide proper collection and disposition of...


  • Groton, United States Austin & Macione CPAs LLC Full time

    CPA Firm looking for a professional, friendly and detail oriented individual to join our team. Position has a wide variety of responsibilities including: - Reception services (phones, front desk, and scheduling) - Tax return processing (assembling, validating and packaging tax returns) - Supporting staff accountants with various projects - General office...


  • Groton, United States VetJobs Full time

    Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...


  • Groton, United States Wonderlosity Full time

    About Wonderlosity:Wonderlosity is an immersive retail experience where customers step into a world of wonder, magic, and curiosity. We are dedicated to providing our customers with unique products, enchanting ambiance, and exceptional service across various genres including Anime, Manga, Fantasy, Wizarding, and Horror.Role Overview:Wonderlosity is seeking a...


  • Groton, United States Wonderlosity Full time

    About Wonderlosity:Wonderlosity is an immersive retail experience where customers step into a world of wonder, magic, and curiosity. We are dedicated to providing our customers with unique products, enchanting ambiance, and exceptional service across various genres including Anime, Manga, Fantasy, Wizarding, and Horror.Role Overview:Wonderlosity is seeking a...


  • Groton, United States Department Of The Navy Part time

    Summary This position is assigned to the Non-Appropriated Fund (NAF) Fitness, Sports, and Deployed Forces Support Branch; Fleet Readiness; CNIC; SUBASE New London, Groton CT.. The primary function of the position is to ensure proper usage of the facility, assist in the operation of the...


  • Groton Submarine Base, United States Department Of The Navy Full time

    Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not...

  • Medical Assistant

    3 weeks ago


    Groton, Connecticut, United States Yale New Haven Health Full time

    Overview: To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Responsible for assisting physicians/providers with...


  • Groton, United States ThayerMahan Full time

    Date Posted: April 16, 2024 Category: Engineering & Technology **Job Title**: Human Resources Information Systems (HRIS) Specialist/HR Generalist **Location**: Hybrid from Groton, CT - 2-3 days in the office **Department**: Human Resources **Reports To**:Director, Human Resources **Job Type**: Full-Time **_ Job Overview:_** Are you passionate about...

  • Property Manager

    7 days ago


    Groton, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionProperty ManagerLocation:Groton, MAOpportunity to work with a great company!Hiring ASAP!Hours:Part timeMonday – Thursday, 32 hours per weekJob Requirements:2+ years of experience as a manager for affordable housing or any equivalent combination of training and experience.Knowledgeable with respect to affordable housing...

  • General Ledger

    6 days ago


    Groton, United States LaBine and Associates Full time

    Job DescriptionJob Description We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters.This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being...

  • General Ledger

    7 days ago


    Groton, United States LaBine and Associates Full time

    Job DescriptionJob Description We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters.This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being...


  • Groton, United States Ed Wallach Search Group Full time

    Location: Groton, CT Security Clearance: US Citizen/Clearable We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters. This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing...


  • Groton, United States Affinity Executive Search Full time

    Job description: We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters. This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being thorough,...


  • Groton, United States Chelsea Groton Bank Full time

    Job DescriptionJob DescriptionHuman Resources- Intern (NE-4)The internship program is designed to provide valuable work experience for undergraduate students considering a career in Human Resources. PRIMARY ACCOUNTABILITIES / RESPONSIBILITIES:Performs any function necessary, within scope of authority and expertise, to provide the highest level of service and...


  • Groton, United States Job Juncture Full time

    Job Description Job description: We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters. This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being...

  • NDT Penetrant Level I

    2 weeks ago


    Groton, United States Precision Castparts Corp Full time

    PURPOSE:This classification covers those employees who perform fluorescent penetrant inspection of castings using predetermined inspection methods to assure conformance to customer requirements.Work under the general supervision performing penetrant inspection functions on castings following established penetrant and mag inspection methods.ESSENTIAL JOB...


  • Groton, United States International Staff Consulting Full time

    We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters. This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being thorough, meticulous, and accurate....


  • Groton, United States International Staff Consulting Full time

    We are seeking an experienced full-time Accountant to become an important part of a rapidly growing team for our headquarters. This position reports to the Controller and is responsible for applying general principles of accounting, reviewing and analyzing financial information, and preparing financial reports; while being thorough, meticulous, and accurate....

  • EAP Clinical Manager

    3 weeks ago


    Groton, United States Advanced Behavioral Health Full time

    Job DescriptionJob DescriptionPOSITION SUMMARY:The EAP Clinical Manager is responsible for managing and providing services for EAP accounts within the client book of business alongside the Director, EAP Solutions. The EAP Clinical manager is responsible for clinical quality management and supervision of the clinical staff, providing confidential counseling...


  • Groton, United States Blue Genes Research (BGR) Full time

    Accountant General and Cost Accounting Location: Groton, Connecticut, USA (Partially Remote) Job Type: Full-Time, Direct Hire About the Company: We are a leading research and development organization in the aerospace and defence sector. With a focus on innovative solutions, we address complex national security challenges. Our commitment to technical and...