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Executive Assistant/ Site Coordinator

4 months ago

Hollister, California, United States Fortive Full time

Directly reporting to the Site General Manager, the Operations Coordinator independently performs a wide range of complex and confidential administrative duties in support of executives and the Hollister, CA site. This role requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust are critical for success in this role.

Roles & Responsibilities

Executive Administrative Support: Provides a wide range of complex office administration and support, assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.Ownership of leadership master calendar to include scheduling, updating, and communication of events/activities.Organize, manage, track, and communicate project deadlines for the leadership team to ensure deadlines are successfully met.Purchase and maintain inventory of office supplies for the site.Respond to phone calls, physical mail, and email messages; may handle a wide range of information dissemination

Company Communications:

Author, review, and distribute company-wide announcements. Handle sensitive, confidential correspondence and communications.Contacts company personnel at all organizational levels to gather and communicate informationEvents & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.Coordinate large-scale site meetings, customer visits, events, and associated logistics.Prepare visitor notifications for customers, interviewees, or other site visitors.Manage site-wide events to include benefits events, flu shots, company party, etc.

Expenses & Travel Management:

Book and manage complex global travel arrangements including changes and cancellations, and create, track, and submit expense reportsOrganizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences, or data conferences, occasionally involving multiple time zones.Contribute to the team effort by accomplishing related duties and supporting team goals, as requested.Analyze problems, determine approach, compile data, and prepare recommendations.

Employee Engagement:

Supports new hire orientation and onboarding, recruiting, and other onsite events, and Employee Appreciation and Engagement initiatives.Leads people, community, and volunteer projects and teams.Works with the facilities team to reallocate space, maintain the site plan, and order/run stockroom supplies.University recruiting planning.Service awards coordination.High School Diploma2+ years' experienceExperience in Microsoft Office Suite to include Word, Excel, and PowerPointHigh degree of accuracy and attention to detailStrong verbal and written communication

Preferred Qualifications

Associate's degreeExpertise in SharePoint and server/cloud-based file-sharing systemsAdvanced presentation building and business writing skillsAdvanced computer skills including Word, Excel, PowerPoint, and OutlookStrong ability to gather, analyze, and summarize data for reports & presentationsProven track record of continuous improvement and automating manual processes.Shows understanding of how business and department processes interconnect within the organization and among business divisions. Takes into account different dimensions (cross-functional, short and long-term goals) to develop optimal solutions

Fortive Corporation Overview

Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.


We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.


We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.


At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.


At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.


At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.


Fortive: For you, for us, for growth.


Ready to move your career forward? Find out more at

Pacific Scientific Energetic Materials Company (PacSci EMC), a Fortive Corporation (NYSE: FTV) operating company, makes critical missions possible. From concept to demonstration to delivery, we provide leading-edge energetic materials, devices and subsystems for use in military and commercial applications. With engineering and manufacturing capability in Arizona and California, our associates work together to solve the toughest technical challenges with a dedication to Safety First, Quality Every TimeTM. We enable success for innumerable missions on a daily basis, impacting the lives of military personnel, law enforcement officers, commercial airline pilots, astronauts, and oil field operators. For nearly a century, PacSci EMC's experience and expertise has been relied upon in the times When Milliseconds MatterTM. For more information, go to

PacSci EMC is an equal opportunity employer. We do not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. Nonetheless, pursuant to our subcontractor status on highly sensitive national security matters, Mechanical Assemblers and all other floor personnel who frequently shift cell assignments, as well as any personnel directly working with the following contract are subject to the following contractual provision: THAAD PRIME Flowdowns (H-Clauses) H-42 FOREIGN PERSONS, paragraph D., "All employees of all entities that make up the Contractor's team, whether subcontractors, consultants, or anyone who works with or on behalf of the Contractor will be citizens of the U.S." Accordingly, only U.S. citizens will be qualified to fill these roles. We are committed to providing a workplace free of any discrimination or harassment. Pursuant to our subcontractor status on highly sensitive national security matters, an applicant who receives a conditional offer for this role will be required to pass a United States Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) background screen.

We all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together — for each other, for our customers, and for the world.

We Are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should ask to speak with a Human Resources representative to request an accommodation.

Hollister, CA: The hourly range for this position is $ $44.45

This position is also eligible for bonus as part of the total compensation package.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.