Administrative Assistant

4 weeks ago


Everett, Washington, United States Department Of The Navy Full time
Summary

This position is in support of the Fleet and Family Services Program which supports clinical and case management programming at Smokey Point, Washington.



Duties
  • Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar.
  • Must exercise continuous attention to the coordination among internal or external work units
  • The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position.
  • Maintains tickler system
  • Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses
  • Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
  • Receives visitors and phone calls. Accurately determines nature of request and refers callers or visitors to appropriate staff.
  • Prepares and distributes meeting agendas and takes notes when directed.
  • Uses a variety of office automation software in support of the organization and mission requirements.


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